Office Administrator

Shelby American, Inc.; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to manage daily operations at their vibrant headquarters. In this pivotal role, you will enhance workflows, coordinate meetings, and maintain an inviting workspace, all while supporting a positive and inclusive culture. Your organizational skills will shine as you manage supplies, assist new hires, and ensure the office runs smoothly. This dynamic organization values excellence and integrity, providing a nurturing environment for professional growth. If you thrive in a fast-paced setting and are passionate about fostering a welcoming atmosphere, this opportunity is perfect for you!

Benefits

Dental insurance

Health insurance

Health Savings Account

Paid Holidays

On-site gym

Paid time off

Referral program

Vision insurance

Qualifications

• 1-3 years of administrative experience required.
• Strong technical skills with Microsoft Office and Google Suite.

Responsibilities

• Coordinate meetings, manage office supplies, and maintain a welcoming environment.
• Assist in new hire activities and support team member travel arrangements.

Skills

Organizational Skills

Communication Skills

Technical Acumen

Hospitality

Problem-Solving

Attention to Detail

Education

High School Diploma or equivalent

Some college

Tools

Microsoft Word

Microsoft Excel

Google Suite

Job description

Description

Senior Home Companions, a fast-growing and dynamic organization based in Indianapolis, is looking for an organized and detail-oriented Office Administrator to manage the daily operations at our Headquarters office located on the north side. In this role, you will be a key player in supporting our team by coordinating administrative tasks, optimizing workflows, and maintaining a welcoming and efficient workspace. If you excel in a fast-paced environment and are passionate about fostering a positive, inclusive culture, you might be the perfect fit for us!

With a people-centered approach, our company values excellence, integrity, and compassion, while also committing to professional growth. We offer an ideal environment for a motivated administrative professional to succeed and thrive.

JOB RESPONSIBILITIES:

• Welcome all visitors at the front desk and provide outstanding hospitality.
• Coordinate meetings including scheduling, reserving rooms, ordering food or snacks and other supplies. Coordinate technology needs. May provide tech support for company meetings.
• Maintain the overall appearance of the office including the breakroom and ensure it is clean and stocked. Liaise with building management to coordinate repairs.
• Maintain common storage areas, keeping inventory and ordering supplies as needed.
• Maintain company equipment such as printers, postage machine, and phones. Serve as administrator of company phone system. Coordinate service with vendors as needed.
• Order company lunches and birthday cakes as needed.
• Coordinate office mailings as needed.
• Coordinate team member travel as needed. Book flights, hotels, transportation, and travel details.
• Assist job candidates with starting job applications at front desk.
• Coordinate new hire activities including ordering business cards, preparing nametags, coordinating computer and phone set up, and assisting in preparing new hire gifts.
• Prepare Orientation packets and gifts. Assist in coordinating follow up orientation days.
• Schedule and coordinate interviews for recruiters as needed.
• Assist in caregiver support including sending incentive and recognition gift cards, birthday and anniversary cards, updated expired documents, creating nametags, coordination of events, and coordinating caregiver quarterly surveys.
• Other duties as assigned.

BENEFITS

• Dental insurance
• Health insurance
• Health Savings Account
• Paid Holidays
• On-site gym
• Paid time off
• Referral program
• Vision insurance

Requirements

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or equivalent required. Some college a plus.
• 1-3 years of administrative experience.
• Experience with Microsoft Word, Excel, and Google Suite. Strong technical acumen.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Outstanding organization and planning skills with exceptional attention to detail.
• Gifted in hospitality and ability to provide a welcoming and pleasing office environment.
• Excellent written and verbal communication skills.
• Strong sense of professionalism, integrity, and responsibility. Performs with excellence in mind.
• Ability to work with team members, executive leadership team, and vendors.
• Demonstrated ability to follow through with assignments to completion and closed-loop communication.
• Ability to handle sensitive and confidential information with discretion.
• Great prioritization skills and a proven track record of effectively managing workflow to complete tasks timely.
• Ability to work independently, make sound decisions, and solve problems.
• Ability to work in the office Monday through Friday, 8:00 am – 5:00 pm.

PHYSICAL DEMANDS: The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions:

• Ability to sit for extended periods of time and to move intermittently throughout the workday.
• Strong sensory skills, such as good eyesight, good hearing, and dexterity.
• Good speaking and listening skills.
• Ability to lift and carry up to 40 lbs.
• Ability to perform focused work with close attention.