Office Administrator

Performance Pipeline Technologies, Inc; Huntington Beach (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k matching

Tuition assistance

Paid time off

Job summary

Performance Pipeline Technologies Inc is seeking an Office Administrator to provide administrative support for project billings, vendor invoices, HR, payroll, and general coordination. The role interfaces with HR, finance, project management, and leadership in a fast-paced office in Huntington Beach, CA.

Responsibilities include processing billings, accounts payable/receivable, job costing, and document control, with a focus on accuracy, timely completion, and compliance.

Qualifications

• 1–3 years of experience in Accounting, HR, Payroll and administrative functions.
• 2-year associate degree preferred but not required.
• JD Edwards experience highly preferred; Microsoft Office proficiency required.

Responsibilities

• Process project billings, vendor invoices, and payments.
• Maintain records for HR, payroll, and payroll reporting.
• Support accounting/management software tasks (AR/AP, job costing).
• Assist HR manager with new hires and terminations, payroll, and benefits.

Skills

Accounting

HR

Payroll

Administrative

Education

Associate degree (preferred)

Tools

JD Edwards

Microsoft Office

Job description

Performance Pipeline Technologies Inc is looking for an experienced Office Administrator.Performance Pipeline Technologies, a subsidiary of Azuria Water Solutions, is a leading worldwide provider of cured-in-place pipe (CIPP) and other technologies and services for the rehabilitation of pipeline systems. Performance Pipeline's businesses consist of sewer, drinking water, and energy and mining pipeline rehabilitation and protection. The company provides cost-effective solutions to remediate operational, health, regulatory and environmental problems resulting from aging and defective pipelines. Performance Pipeline's technologies allow its customers to avoid the extraordinary expense and extreme disruption that can result from traditional \"dig and replace\" methods. For more details, visit https://www.azuria.com/performance-pipeline-technologiesPosition Summary:Provide administrative support related to project billings, processing vendor invoices, recordkeeping, human resources, payroll, and general administrative coordination.The Office Administrator will interact with HR, finance, project management, and general management.Responsibilities:Accounting/management software processing of the following:Change ordersCustomer invoicing/Accounts ReceivableVendor billing/Accounts PayableOpen/Close projectsCredit card expense entryJob costingContacting customers for collectionsMaintain physical documentation for billing/invoicingAssist HR manager.New Hire/Termination paperworkCertified Payroll/Union reportingTraining and record maintenanceAd hoc requestsProcess insurance forms and subcontractor documentationProcess payment remittances/depositsReceptionist responsibilitiesOperate main office phone line/greet guestsCollect, sort, and distribute mailOrder office supplies and other consumables as neededAdditional ad hoc requests as they ariseQualifications:Education and/or Experience: This position requires 1 - 3 years of experience in Accounting, HR, Payroll, and administrative functions. 2-year associate degree preferred but not requiredApplications: JD Edwards experience highly preferred; Microsoft Office applications (Excel, Word) proficiencyAnalytical Skills: Ability to perform work timely and accurately while being able to handle various tasks simultaneouslySoft Skills: Internal and external customer relationship managementPhysical Demands/Work Environment:Physical Demands: In the performance of duties for this position, the employee is: regularly required to sit, talk and hear; frequently required to use hands to finger, handle, or feel objects, occasionally required to stand, reach with hands and arms, climb or balance, and taste or smell; regularly lift and/or move up to 25 pounds. Vision abilities required by this job include close, distance, and peripheral and color vision, depth perception, and ability to adjust focus. Ability for extended concentration.Work Environment: In performing duties for this job, the employee with generally work in an office type environment. Frequent standing, sitting, and walking are required throughout the day. Frequent computer activities are required.The salary range for this position is $70,000-$75,000 with career growth opportunities and a full benefits package including medical, dental, and vision Insurance, prescription drug coverage, 401k matching, tuition assistance, paid time off, and much more.Azuria is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Azuria is firmly bound. Azuria will not engage in discrimination against, or harassment of, any person employed or seeking employment with Azuria on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.VEVRAA compliant – priority referral Protected Veterans requested.