Office Administrator

Azuria Water Solutions; Huntington Beach (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k matching

Tuition assistance

Paid time off

Job summary

Performance Pipeline Technologies Inc in Huntington Beach, CA, is seeking an experienced Office Administrator to support project billings, vendor invoices, HR, payroll, and general administrative coordination. You will work with HR, finance, project management, and leadership to keep operations running smoothly.

Responsibilities include processing change orders, accounts receivable/payable, job costing, collections, payroll paperwork, Open/Close projects, and receptionist duties.

Qualifications

• 1–3 years of experience in accounting, HR, payroll and administrative functions.
• JD Edwards experience highly preferred; proficiency in Microsoft Office (Excel, Word).
• Strong analytical ability to perform work accurately while handling multiple tasks.

Responsibilities

• Process project billings, invoices, and operations using accounting software.
• Manage accounts payable/receivable, change orders, and job costing.
• Handle HR payroll coordination and new hire/termination paperwork.
• Open/Close projects, vendor communications, and collections.
• Provide receptionist support and office coordination.

Skills

Analytical skills

Customer relationship management

Education

Associate degree preferred

Tools

JD Edwards

Excel

Word

Job description

Performance Pipeline Technologies Inc is looking for an experiencedOffice Administrator.

Performance Pipeline Technologies, a subsidiary of Azuria Water Solutions, is a leading worldwide provider of cured-in-place pipe (CIPP) and other technologies and services for the rehabilitation of pipeline systems. Performance Pipeline's businesses consist of sewer, drinking water, and energy and mining pipeline rehabilitation and protection. The company provides cost-effective solutions to remediate operational, health, regulatory and environmental problems resulting from aging and defective pipelines. Performance Pipeline's technologies allow its customers to avoid the extraordinary expense and extreme disruption that can result from traditional "dig and replace" methods. For more details, visit https://www.azuria.com/performance-pipeline-technologies

Position Summary:

Provide administrative support related to project billings, processing vendor invoices, recordkeeping, human resources, payroll, and general administrative coordination.

The Office Administrator will interact with HR, finance, project management, and general management.

Responsibilities:

• - Accounting/management software processing of the following:
• - Change orders
• - Customer invoicing/Accounts Receivable
• - Vendor billing/Accounts Payable
• - Open/Close projects
• - Credit card expense entry
• - Job costing
• - Contacting customers for collections
• - Maintain physical documentation for billing/invoicing
• - Assist HR manager.
• - New Hire/Termination paperwork
• - Certified Payroll/Union reporting
• - Training and record maintenance
• - Ad hoc requests
• - Process insurance forms and subcontractor documentation
• - Process payment remittances/deposits
• - Receptionist responsibilities
• - Operate main office phone line/greet guests
• - Collect, sort, and distribute mail
• - Order office supplies and other consumables as needed
• - Additional ad hoc requests as they arise

Qualifications:

• - Education and/or Experience : This position requires 1 - 3 years of experience in Accounting, HR, Payroll, and administrative functions. 2-year associate degree preferred but not required
• - Applications : JD Edwards experience highly preferred; Microsoft Office applications (Excel, Word) proficiency
• - Analytical Skills : Ability to perform work timely and accurately while being able to handle various tasks simultaneously
• - Soft Skills : Internal and external customer relationship management

Physical Demands/Work Environment:

• - Physical Demands : In the performance of duties for this position, the employee is: regularly required to sit, talk and hear; frequently required to use hands to finger, handle, or feel objects, occasionally required to stand, reach with hands and arms, climb or balance, and taste or smell; regularly lift and/or move up to 25 pounds. Vision abilities required by this job include close, distance, and peripheral and color vision, depth perception, and ability to adjust focus. Ability for extended concentration.
• - Work Environment : In performing duties for this job, the employee with generally work in an office type environment. Frequent standing, sitting, and walking are required throughout the day. Frequent computer activities are required.

The salary range for this position is $70,000-$75,000 with career growth opportunities and a full benefits package including medical, dental, and vision Insurance, prescription drug coverage, 401k matching, tuition assistance, paid time off,and much more.

Azuria is an Equal Opportunity Employer.Equal opportunity is a sound and just concept to which Azuria is firmly bound. Azuria will not engage in discrimination against, or harassment of, any person employed or seeking employment with Azuria on the basis of race, color, religion, sex, sexual orientation, gender identity,national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

VEVRAA compliant – priority referral Protected Veterans requeste d.