Office Administrator

PO&G Resources, LP; Houston (TX); On-site; USD 38,000 - 45,000; Full time

Job summary

PO&G Resources, LP in Houston is seeking an Office Administrator to handle daily administrative tasks, greet visitors, manage mail and filing, and support HR onboarding processes.

You will coordinate travel, maintain office supplies, and help with vendor communications, with a focus on professional communication and strong MS Office skills to ensure smooth office operations.

Qualifications

• Excellent written and verbal communication skills.
• Competency in Microsoft Word, Excel and Outlook.
• Oil and gas experience is helpful.

Responsibilities

• Assisting with a variety of administrative tasks including data entry, copying, filing and mailings.
• Handling mail, sorting, tracking and distributing packages.
• Coordinate document storage submittals and retrievals.
• Assist with onboarding new vendors including MSAs, COIs and W-9s.
• Support HR onboarding including desk setup, business cards, phones and access systems.
• Plan and organize staff functions and events.
• Monitor COIs and issue new requests as needed.
• Order office supplies and manage breakroom/kitchen stock.
• Prepare meeting rooms and shared spaces and assist colleagues with tasks.
• Answer and screen calls professionally; greet visitors.
• Coordinate travel and manage company fleet program.

Skills

Communication skills

Teamwork

Education

Associate’s degree preferred

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

PO&G Resources is a rapidly growing, twenty-seven-year-old private oil and gas company located in the Galleria/Uptown area of Houston, TX. We are looking for an Office Administrator to be responsible for day to day administrative functions including greeting visitors to our office.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Outlook, Word, and Excel. Prior oil and gas experience is also helpful.

Responsibilities:

• Assisting with a variety of administrative tasks including data entry, copying, faxing, filing, label creation and various mailings.
• All aspects of mail, sorting, tracking, distributing and preparing mail/packages.
• Coordinating document storage submittals and retrievals.
• Assist with onboarding new vendors by sending out and tracking new vendor packets which include Master Service Agreements, COI’s, and W-9’s.
• Assist Human Resources in Onboarding new employees including desk office supply setup, business card ordering, phone/voicemail setup, and building access system setup.
• Manage planning, coordination, and organization of staff functions
• Monitor vendor COI’s and send out new request once they expire.
• Tracking and Ordering office supplies.
• Manage refreshing of office plant stock and ongoing care
• Stock and maintain breakroom/kitchen.
• Preparing and organizing meeting rooms and shared spaces.
• Assisting colleagues with administrative tasks.
• Answering, forwarding, and screening phone calls in a professional manner.
• Greeting and announcing visitors as necessary.
• Coordinate travel as required.
• Manage company fleet program.
• Other duties as assigned, in line with overall position.

Requirements:

• Associate’s or bachelor's degree preferred.
• Consistent, professional dress and manner.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, Power Point and Outlook.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping with various tasks as required.

Company Description:

PO&G acquires conventional and unconventional oil and gas properties and increases their value by improving operations such as artificial lift, water flood optimization, and development drilling. The company's current oil and gas properties are located in: Texas, Oklahoma, Wyoming, Mississippi, North Dakota, Colorado, Kansas, Indiana, and Utah. Oklahoma and the Gulf Coast of Texas are the company's largest operating regions. Current gross / net production is 6,500 / 4,500 BOE/D. The company plans to continue its historical growth rate by doubling production every three to five years.

The company thrives as a result of its opportunistic, entrepreneurial culture, and has attracted select, high-impact personnel from a variety of oil companies and Wall Street firms. Company employees have the opportunity to involve themselves in a broad range of new activities as properties are acquired, providing constant challenge and growth opportunities. Direct exposure to top management ensures a rewarding, non-bureaucratic work environment.

Additional company information is available at www.pogresources.com.