Office Manager - DFW

Zone 5 Technologies; Fort Worth (TX); On-site; USD 84,000 - 112,000; Full time

Benefits offered by this job

Comprehensive benefits package

401k with company-match

Paid time off

Company holidays

Job summary

Zone 5 Technologies in Fort Worth, TX is seeking an experienced Office Manager to keep our workplace organized, welcoming, and running smoothly. You will collaborate with facilities and people ops, vendors, and internal stakeholders to manage day-to-day operations and employee experience.

From coordinating office events and onboarding to budget communication and space planning, you will ensure seamless in-office support.

Qualifications

• 3–5+ years of experience in office coordination, workplace operations, or administrative roles for fast-growing teams.
• Excellent organization and follow-through; can juggle multiple tasks and priorities.
• Personable, resourceful, and confident collaborating with employees at all levels.

Responsibilities

• Office Coordination & Workplace Experience: Ensure the office is clean, stocked, and organized; monitor supply levels; coordinate replenishments with vendors.
• Culture & Events: Coordinate office events, team lunches, offsites, and seasonal gatherings; promote a welcoming culture.
• People & Onboarding Support: Welcome new hires, maintain seating charts, assist with onboarding and offboarding.
• Budget Communication: Track office-related expenses, vendor orders, and invoices; communicate logistics to teams.

Skills

Office coordination

Organization

People skills

Microsoft Office

Team collaboration

Tools

Microsoft Office

Teams

Job description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

We’re looking for a people-oriented & tech-savvy Office Manager to ensure our workplace is organized, welcoming, and running smoothly. You will work closely with our facilities & people ops team, vendors, and internal stakeholders to manage day-to-day office operations, employee experience, and worksite coordination.

Responsibilities:

Office Coordination & Workplace Experience

• Ensure the office is clean, stocked, and organized
• Monitor supply levels, kitchen items, and office needs
• Coordinate replenishments with vendors and facilities
• Act as the point of contact for in-office needs, coordinating closely with our facilities team for maintenance, repairs, office moves, and space planning
• Support badge access, visitor management, and workspace assignments

Culture & Events

• Coordinate office events, team lunches, offsites, happy hours, and seasonal gatherings
• Partner with People Operations to promote a welcoming and connected company culture
• Organize recognition moments & team-building activities

People & Onboarding Support

• Welcome new hires: set up desks, provide tours, supply swag, and ensure a smooth first-day experience
• Maintain seating charts and assist with office space updates
• Assist with offboarding tasks in coordination with People Ops & IT

Budget Communication

• Track and manage office-related expenses, vendor orders, and invoices
• Send internal updates and logistics communications like info boards or newsletters
• Field office-related questions and route requests to appropriate teams

Qualifications:

• 3-5+ years of experience in office coordination, workplace operations, or administrative roles for fast-growing teams
• Excellent organization and follow-through; can juggle multiple tasks and priorities
• Personable, resourceful, and confident collaborating with employees at all levels
• Proficient in Microsoft Office, Teams, and/or similar tools
• Solution-oriented mindset
• Able to work onsite full-time; this role requires regular in-office presence

Pay range for this role

$84,000 - $112,000 USD

What's in it for you:

• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Zone 5 Technologies’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.