Office Administrator

SENIOR HOUSING DEVELOPMENTS LL; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading family office in Houston is seeking an experienced Office Administrator to ensure smooth operations and manage administrative tasks. The role involves handling logistics, vendor relations, and confidential information. Ideal candidates will have strong organizational skills and experience in a family office or boutique firm. Competitive salary and benefits offered.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development Opportunities

Annual Summer Friday Program

Qualifications

• 3-5 years of administrative experience, preferably in a family office.
• High proficiency in Microsoft Office Suite and familiarity with accounting software.

Responsibilities

• Manage daily office operations and maintain office supplies.
• Assist with accounting and bookkeeping tasks, including invoice processing.
• Serve as the first point of contact for communications.

Skills

Organizational Skills

Communication

Multitasking

Education

Administrative Experience

Tools

Microsoft Office Suite

QuickBooks

Quicken

Job description

Direct message the job poster from SENIOR HOUSING DEVELOPMENTS LL

Fractional HR Leader, Startup Consultant, HR Compliance

About Us:

We are a privately held family office committed to managing and preserving family wealth, investments, and philanthropic initiatives across generations. Our focus is on discretion, integrity, and excellence in service. We are currently seeking an experienced and highly organized Office Administrator to support our day-to-day operations and administrative functions as well as some bookkeeping responsibilities.

Position Summary:

The Office Administrator will play a key role in ensuring the smooth and efficient operation of the family office. This individual will be responsible for managing office logistics, supporting the team with administrative tasks, liaising with vendors and service providers, and handling confidential information with professionalism and discretion.

Key Responsibilities:

1. Manage daily office operations, including maintaining office supplies, equipment, and coordinating maintenance.
2. Serve as the first point of contact for internal and external communications, including handling calls, emails, and correspondence.
3. Maintain calendars, schedule meetings, and coordinate travel arrangements for family members and staff.
4. Prepare and proofread documents, reports, and presentations.
5. Assist with accounting and bookkeeping tasks, including invoice processing, expense reporting, and liaison with external accountants.
6. Maintain organized filing systems for physical and digital records.
7. Manage relationships with vendors, service providers, and other external stakeholders.
8. Assist with event planning and family-related logistics, including special projects, celebrations, or travel.
9. Ensure confidentiality and security of sensitive information.

Qualifications:

1. Minimum 3-5 years of administrative experience; experience in a family office, private wealth, or boutique firm is highly preferred.
2. Exceptional organizational and multitasking skills.
3. Strong verbal and written communication abilities.
4. High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
5. Familiarity with accounting software (QuickBooks and Quicken) and digital file management systems is preferred.
6. Ability to exercise discretion and handle confidential information appropriately.
7. Professional demeanor and a proactive, service-oriented attitude. Must be easy to work with.

Additional benefits include a competitive salary commensurate with experience, health, dental, and vision insurance, paid time off and holidays, opportunities for professional development, and an annual Summer Friday program.

Senior Level

Full-time

Administrative

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Locations and salary ranges vary, with recent postings in Houston, TX and The Woodlands, TX.