Office Administrator

24 7 Electric Llc; Green Brook Township (NJ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Paid time off

Job summary

24 7 Electric Llc is seeking an organized Office Administrator to support daily office operations for our commercial electrical service team in Green Brook Township, New Jersey. You will coordinate with field technicians and customers, manage work orders and service documentation, and help ensure jobs move smoothly from scheduling through completion.

Experience in the electrical service industry is a plus. This full-time role offers opportunities for advancement and a collaborative work

Qualifications

• Experience in office administration or customer service is preferred.
• Strong organizational and time-management skills required.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to learn service-management, accounting, or scheduling software.
• Attention to detail and accuracy essential.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional and courteous communication with customers and employees.
• Ability to work independently while also contributing to a team.

Responsibilities

• Answer phones, respond to emails, and provide professional customer service.
• Coordinate commercial electrical service calls and technician assignments with the project manager.
• Communicate with customers, technicians, vendors, and property managers.
• Create, update, and maintain work orders, service tickets, and customer records.
• Prepare purchase orders, invoices, and other service documentation.
• Follow up on open service calls, proposals, approvals, and outstanding information.
• Assist with accounts receivable, invoicing, and payment follow-up.
• Enter and maintain accurate information in company software and spreadsheets.
• Process technician time sheets, service reports, and expense documentation.
• Coordinate permits, inspections, certificates, and other project documentation when required.
• Maintain organized electronic and paper files.
• Assist management with administrative tasks and reporting.
• Help ensure customers receive timely updates regarding scheduling and job status.

Skills

Organizational skills

Time management

Communication skills

Team player

Tools

Microsoft Office

Outlook

Excel

Scheduling software

Job description

Benefits:

• Competitive salary
• Opportunity for advancement
• Paid time off

We are seeking a highly organized, dependable, and detail-oriented Office Administrator to join our growing commercial electrical service team. The ideal candidate will be responsible for supporting daily office operations, coordinating with field technicians and customers, managing service-related paperwork, and helping ensure jobs move efficiently from scheduling through completion.

Experience in the electrical service industry is a strong plus.

Key Responsibilities

• Answer phones, respond to emails, and provide professional customer service
• Help coordinate commercial electrical service calls and technician assignments with project manager
• Communicate with customers, technicians, vendors, and property managers
• Create, update, and maintain work orders, service tickets, and customer records
• Prepare purchase orders, invoices, and other service documentation
• Follow up on open service calls, proposals, approvals, and outstanding information
• Assist with accounts receivable, invoicing, and payment follow-upEnter and maintain accurate information in company software and spreadsheets
• Process technician time sheets, service reports, and expense documentation
• Coordinate permits, inspections, certificates, and other project documentation when required
• Maintain organized electronic and paper files
• Assist management with administrative tasks and reporting
• Help ensure customers receive timely updates regarding scheduling and job status

Qualifications

• 2+ years of office administration or customer service experience (NOT REQUIRED BUT A PLUS)
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Comfortable learning service-management, accounting, or scheduling software
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks in a fast-paced environment
• Professional and courteous communication with customers and employees
• Ability to work independently while also being an effective team member