Office Administrator

Trucent Inc.; Dexter (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in fluid recovery solutions is seeking an Office Administrator for their Dexter, MO location. This role involves maintaining an organized office atmosphere, managing supplies, and supporting team members. Ideal candidates will have a high school diploma and at least 2 years of experience in office administration, along with strong organizational and communication skills.

Qualifications

• Minimum 2 years of office administration or management experience required.
• Strong proficiency in MS Office, especially Excel.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage reception desk and answer phone calls.
• Oversee office supplies and maintain cleanliness.
• Assist with organizing meetings and events.

Skills

Confidentiality

Communication

Organizational Skills

Customer Service

Attention to Detail

Education

High school diploma or equivalent

Tools

MS Office

Job description

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Trucent, Inc. is a global leader in fluid recovery and regeneration solutions helping manufacturers and producers achieve operational excellence by incorporating sustainable processes. We are committed to demonstrating leading-edge sustainable solutions and approaches to industrial production and materials management. Our customer-centric solutions include Fluid Separation for Metalworking and Manufacturing, Industrial Fluid Control, Plant Process Optimization, Corn Oil Extraction, and Oil Flow Optimization.

We are currently looking for an experienced Office Administrator to help our Corporate location in Dexter MI. This person will be responsible for managing the functions necessary to maintain a professional, organized, and customer-service oriented office atmosphere. The role is key to supporting team members and the company in their endeavors to achieve business objectives.

We are ready to act immediately on those candidates who are the best fit for the role. You'll first hear from someone in Talent Acquisition and then the next step will be a personal interview.

Position Functions

Essential Functions:

1. Maintain reception desk responsibilities.
2. Answer phone calls that connect to company's general number either directly or when caller cannot reach their party through the automated system.
3. Monitor general voicemail for messages and forward them to appropriate party.
4. Maintain day-to-day relationship with mobile phone service provider/Verizon; communicate questions and concerns, utilize provider's reporting features, and assist accounting with monthly bill reconciliation.
5. Supervise building security system. Maintain master settings for daily, weekend and holiday alarms.
6. Administer building access codes.
7. Enter new team members into alarm system and issue a building key fob upon hire and remove team members from system when they depart company.
8. Oversee office janitorial contract; act as point of contact if there are questions, problems, etc. Oversee landscaping and snow removal contracts.
9. Manage office supplies; anticipate needs for office items and keep them stocked.
10. Keep office snacks and beverages stocked. Manage relationship with beverage service providers (i.e., coffee and filtered water stations). Maintain cleanliness of office kitchen.
11. Maintain records for gift cards purchased; manage mailing of gift cards for birthdays, new babies, etc.
12. Manage distribution list and mailing of Christmas cards, employee notices, etc.
13. Maintain communication with Dexter office regarding office shut-downs, power outages, internet interruptions, visitors, etc.
14. Assist with the organization of meetings including reserving onsite or offsite conference facilities, arranging catering, etc.
15. Greet visitors when they arrive or if the hosting party does not meet them upon arrival.
16. Assist employee appreciation committee with planning events.
17. Collect and distribute incoming mail daily. Ensure outgoing mail is in mailbox.
18. Other duties as assigned consistent with role.

Education

POSITION QUALIFICATION REQUIREMENTS

• High school diploma or equivalent required.

Experience

• Minimum 2 years of in office administration or office management role.

Skills and Abilities

• High Ability to maintain confidentiality and exercise discretion.
• Keen ability to communicate clearly and directly with fellow team members, customers, vendors, business partners, etc. Demonstrated capacity to maintain a professional demeanor is required.
• Strong organizational skills and ability to prioritize tasks and projects.
• MS Office, Excel, Outlook, Word proficiency. Must be able to handle pivot tables and equations in Excel.
• Ability to maintain confidential information to which individual is privy.
• Capacity for understanding basic technical terminology and for operating and troubleshooting technical equipment such as printers, office phone platform, vendor account management systems (e.g., Verizon, WEX Fuel).
• Strong customer service skills.
• Advanced capacity for accuracy and attention to detail.

Software, Machines, Tools, Equipment, and Work Aids

• Must be proficient in MS Office including Outlook, Word, and Excel.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Industrial Machinery Manufacturing