Office Administrator

Allied-Stone,-Inc.; DeSoto (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Allied Interior Solutions in Desoto, Texas, seeks an Office Administrator to be the first point of contact for clients and visitors. They will coordinate daily office operations, shipping logistics, and provide accounting support.

This role requires a proactive, dependable, customer-service oriented individual who can manage confidential information efficiently. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, Outlook, Excel, and

Qualifications

• Proven ability to manage multiple tasks and deadlines.
• Strong communication and customer-service orientation.
• Experience in administrative, logistics, inventory, or accounting support preferred.
• Proficiency in Microsoft Office, Outlook, Excel, and Google Sheets.

Responsibilities

• Manage office supplies, breakroom inventory, and general office organization.
• Provide administrative and accounting support, including expense reports and recordkeeping.
• Prepare reports, maintain logs, and support internal meetings.
• Coordinate shipments and sample fulfillment; maintain shipping docs.
• Answer calls and route inquiries to departments.
• Coordinate meetings and company events.
• Maintain sample inventory and assist with inventory tracking.
• Support project coordination and material shipments.
• Communicate with vendors and assist with operational tasks.

Skills

Organizational skills

Multitasking

Communication

MS Office

Excel

Outlook

Google Sheets

Confidentiality

Customer service

Education

High school diploma

Tools

Outlook

Google Sheets

Excel

Job description

The Office Administrator at Allied Interior Solutions is the first point of contact, for clients and visitors as they walk in the door. They will be responsible for coordinating daily office operations, shipping logistics, sales and accounting support. The candidate is proactive, dependable, customer-service oriented, and comfortable managing a variety of operational and administrative responsibilities while maintaining confidentiality and efficiency.

Essential Functions

• Manage office supplies, breakroom inventory, and general office organization
• Provide administrative and accounting support, including expense reports, documentation, and recordkeeping
• Prepare reports, maintain logs, and support internal meetings
• Coordinate UPS/FedEx shipments, sample fulfillment, and shipping documentation
• Answer incoming calls and route inquiries to the appropriate departments
• Coordinate catering, meetings, and company events
• Maintain sample inventory and assist with inventory tracking and restocking
• Support project coordination, document organization, and material shipments
• Communicate with vendors and assist with operational support tasks as needed.

QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING)

• Strong organizational, multitasking, and communication skills
• Professional and customer-service-oriented demeanor
• Strong attention to detail and ability to meet deadlines
• Proficiency in Microsoft Office, Outlook, Excel, and Google Sheets
• Ability to maintain confidentiality and professionalism
• Administrative, logistics, inventory, or accounting support experience preferred

Required Education

Preferred Education

Required Experience

Preferred Experience

Experience with shipping coordination and inventory management

Familiarity with expense reporting and accounting support

Experience in construction, manufacturing, cabinetry, or related industries is a plus

ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS

Knowledge:

Skills:

Abilities:

Work Environment:

This position supports a fast-paced office environment requiring strong communication, organization, and collaboration across multiple departments.

Physical Demands:

Sitting

Walking out to the production floor where it may be hot depending on the season of the year.

Occasional lifting up to 20 lbs.

Travel Required:

No travel required

About Allied Interior Solutions:

Allied Interior Solutions (a division of Allied Stone, Inc.) is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions.

Based in Desoto, Texas, all AIS cabinet products are 100% manufactured in the U.S.A. Using state-of-the-art and real-time cloud-based equipment, provides the highest efficiency to complete your order with shorter lead times. With a team of trendsetting designers, skilled craftsman, and cutting-edge technology, we create a seamless client experience that results in unrivaled finished spaces.

Allied Interior Solutions Offers

• Competitive salaries and comprehensive benefits
• On-going learning opportunities within a diverse, inclusive, and rewarding work environment
• Allied Stone is an Equal Employment Opportunity Employer

Affirmative Action/EEO Statement:

Allied Interior Solutions. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

Other Duties:

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.