Office Administrator

Aperture LLC; Costa Mesa (CA); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401K plan

Paid holidays and PTO

Floating holiday time

Casual office environment

Life insurance

Job summary

Aperture LLC in Costa Mesa, CA is seeking an experienced office administrator to provide general clerical and administrative support under supervision. The role involves coordinating supplies, coordinating with vendors, and maintaining organized records in a busy office environment.

The position requires strong communication skills, 5+ years of administrative experience, and proficiency in MS Office. This on-site role offers a comprehensive benefits package and opportunities to contribute across

Qualifications

• High School Diploma or equivalent.
• Excellent verbal and written communication skills.
• 5+ years of prior office/administrative experience preferred.
• Intermediate MS Office and typing skills.
• Can problem solve and demonstrate initiative.
• Able to switch tasks quickly as work priority demands.
• Ability to work as part of a team, with multiple managers.

Responsibilities

• Order and maintain office and general workplace supplies.
• Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.
• Monitor office conditions and proactively identify maintenance, supply, or operational needs.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.
• Maintain electronic and physical files and ensure records are organized and accessible.
• Assist with scheduling meetings, appointments, and travel arrangements when requested.
• Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.
• Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.
• Provide administrative support to Human Resources and other departments when requested.
• Maintain office contact lists, directories, calendars, and other administrative resources.
• Coordinate company meetings, lunches, celebrations, and employee events.
• Assist experts in the office with scheduling of calls, meetings, etc.
• Maintain confidentiality when handling employee, client, financial, and company information.

Skills

Communication

MS Office

Typing

Problem solving

Teamwork

Education

High School Diploma or equivalent

Job description

Job Details

Job Location: COSTA MESA - Costa Mesa, CA 92626

Salary Range: $25.00 - $31.00 Hourly

Description

Under supervision, performs a variety of general clerical and administrative support duties.

Responsibilities

• Order and maintain office and general workplace supplies.
• Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.
• Monitor office conditions and proactively identify maintenance, supply, or operational needs.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.
• Maintain electronic and physical files and ensure records are organized and accessible.
• Assist with scheduling meetings, appointments, and travel arrangements when requested.
• Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.
• Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.
• Provide administrative support to Human Resources and other departments when requested.
• Maintain office contact lists, directories, calendars, and other administrative resources.
• Coordinate company meetings, lunches, celebrations, and employee events.
• Assist experts in the office with scheduling of calls, meetings, etc.
• Maintain confidentiality when handling employee, client, financial, and company information.

Qualifications

• High School Diploma or equivalent
• Excellent verbal and written communication skills
• 5+ years of prior office/administrative experience preferred
• Intermediate MS Office and typing skills
• Can problem solve and demonstrate initiative
• Able to switch tasks quickly as work priority demands
• Ability to work as part of a team, with multiple managers

Physical Requirements

• The ability to sit at a desk up to 80% of the time
• The ability to stand and walk up to 20% of the time
• The ability to be confined in a small area, such as a cubicle
• The ability to operate phones and computers
• The ability to work in front of a computer for most of the day

Work Environment

The functions of this role are conducted in an office environment.

Benefits

• Fun, energetic, casual office
• Medical, dental, vision, and life insurance
• 401K with company discretionary contributions
• Paid holidays, Paid time off, and floating holiday time

AAP/EEO Statement

Aperture is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability, genetic information, or veteran status.

Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoffs, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.

It is also the policy of Aperture to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements. Aperture is committed to adhering to its obligations to reasonably accommodate both employees and applicants under the Americans with Disabilities Act.