Administrative Assistant

SDK Design Group; Costa Mesa (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

SDK Design Group in Costa Mesa, CA is seeking an Administrative Coordinator to support our design studio. The ideal candidate is self-motivated, organized, and able to manage multiple tasks while maintaining a professional presence with clients and staff.

Duties include reception, calendar management, mail, travel arrangements, and general project support. Requirements include eight years of experience and strong MS Office skills.

Qualifications

• Eight years of experience in an administrative or office support role.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and manage multiple priorities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Welcome clients and visitors and direct inquiries to the right team.
• Answer multi-line phone system and route calls.
• Coordinate mail, deliveries, and courier services.
• Manage calendars for leadership and team members.
• Prepare meeting notes and distribute action item summaries.
• Provide admin support to project teams and document preparation.

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

SDK Design Group is an award-winning Architecture, Planning, Landscape and Interiors firm with locations Costa Mesa, CA, Scottsdale, AZ, Austin TX and Washington, D.C. As an award-winning design firm driven by determined optimism and youthful demeanor. Our craft relies on working closely with clients and collaborators. We recognize mutual goals, build lasting relationships and value voices throughout the design process. Our studios have been designed to allow our creative collective to inspire one another - we are architects and designers guided by the belief that we are stronger as a team than as individuals.

Our passion is to create distinct and valuable designs by producing new interpretations of traditional styles and provide captivating designs that extend across a full spectrum of markets. Recognized for our sophisticated style and distinctive design, we are driven by implementing a unique strategy for each client that is both innovative and conducive to a true lifestyle. We are committed to excellence and providing a memorable experience for our clients by appreciating every opportunity that we are given to demonstrate our creativity and deliver an authentically defined space. By prioritizing coherence in design strategies, inventiveness, and determination we empower our team to use originality and imagination to ensure our projects lead through cutting-edge design.

Position Summary

We are currently seeking a Administrative Coordinator for our Costa Mesa, CA office.

The ideal candidate will be self-motivated, friendly and able to make guests and visitors feel welcome while being comfortable with self-managing assigned tasks. Daily tasks include providing administrative support and assisting staff in overseeing and maintaining one or more active projects. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.

Responsibilities

• Welcome clients, visitors, and guests, and direct inquiries to the appropriate team members.
• Answer and manage a multi-line phone system, screen and route calls, and take accurate messages.
• Coordinate incoming and outgoing mail, deliveries, and courier services.
• Manage calendars for leadership and team members, resolve scheduling conflicts, and coordinate priorities.
• Organize meetings, conference calls, and company events, including scheduling, catering, logistics, and materials preparation.
• Arrange business travel, including flights, accommodations, transportation, and detailed itineraries.
• Provide administrative support to project teams, including document preparation, correspondence, and follow-up on assigned tasks.
• Prepare meeting notes and distribute clear summaries identifying action items and next steps.
• Support internal administrative processes, including time-off tracking, staff requests, and coordination across offices.
• Serve as the office contact for building management, maintenance, and facilities requests.
• Maintain office supplies, coordinate vendor services, and manage purchasing with attention to cost and efficiency.
• Coordinate service and maintenance for office equipment, including copiers and phone systems.
• Assist marketing and design teams with content coordination, branded materials, marketing collateral, and advertising support.
• Support event planning, registrations, and vendor coordination.
• Handle confidential information with discretion and maintain an organized, productive office environment.
• Provide additional administrative and operational support as needed.

Requirements

• A minimum of eight years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, anticipate needs, and manage multiple priorities.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Consistent attention to detail and accuracy.
• Sound judgment, critical thinking, and problem-solving abilities.
• A professional, welcoming demeanor and a collaborative approach to supporting colleagues and clients.

The expected pay range for this position is $26-$30 per hour.