Administrative Assistant

Aperture LLC; Costa Mesa (CA); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision, and life-ins

401K with company contributions

Paid holidays

Paid time off

Floating holidays

Job summary

Aperture LLC in Costa Mesa, CA is seeking an Administrative Assistant to provide broad-based clerical and office support. Under supervision, you will manage supplies, coordinate vendors, and maintain records to keep the office running smoothly.

You will assist with scheduling, onboarding, travel, invoicing, and document preparation while upholding confidentiality and professionalism in a fast-paced environment. A high school diploma and strong MS Office skills are required.

Qualifications

• High School Diploma or equivalent.
• 5+ years of prior office/administrative experience.
• Proficient in MS Office and typing.

Responsibilities

• Order and maintain office and general workplace supplies.
• Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.
• Monitor office conditions and proactively identify maintenance, supply, or operational needs.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.
• Maintain electronic and physical files and ensure records are organized and accessible.
• Assist with scheduling meetings, appointments, and travel arrangements when requested.
• Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.
• Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.
• Provide administrative support to Human Resources and other departments when requested.
• Maintain office contact lists, directories, calendars, and other administrative resources.
• Coordinate company meetings, lunches, celebrations, and employee events.
• Assist experts in the office with scheduling of calls, meetings, etc.
• Maintain confidentiality when handling employee, client, financial, and company information.

Skills

Verbal communication

Written communication

Team player

Problem solving

Education

High School Diploma or equivalent

Tools

MS Office

Typing

Job description

Administrative Assistant# Administrative AssistantCOSTA MESA - Costa Mesa, CA 92626## OverviewSalary Range$25.00 - $31.00 Hourly## Description**About Aperture**Aperture brings together leading forensic specialists and technical consultants who clarify complex events, strengthen business decisions, and deliver answers grounded in science and extensive industry experience. **Description**Under supervision, performs a variety of general clerical and administrative support duties.**Responsibilities*** Order and maintain office and general workplace supplies.* Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.* Monitor office conditions and proactively identify maintenance, supply, or operational needs.* Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.* Maintain electronic and physical files and ensure records are organized and accessible.* Assist with scheduling meetings, appointments, and travel arrangements when requested.* Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.* Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.* Provide administrative support to Human Resources and other departments when requested.* Maintain office contact lists, directories, calendars, and other administrative resources.* Coordinate company meetings, lunches, celebrations, and employee events.* Assist experts in the office with scheduling of calls, meetings, etc.* Maintain confidentiality when handling employee, client, financial, and company information.**Qualifications*** High School Diploma or equivalent* Excellent verbal and written communication skills* 5+ years of prior office/administrative experience preferred* Intermediate MS Office and typing skills* Can problem solve and demonstrate initiative* Able to switch tasks quickly as work priority demands* Ability to work as part of a team, with multiple managers**Physical Requirements*** The ability to sit at a desk up to 80% of the time* The ability to stand and walk up to 20% of the time* The ability to be confined in a small area, such as a cubicle* The ability to operate phones and computers* The ability to work in front of a computer for most of the day**Work Environment**The functions of this role are conducted in an office environment.**Benefits**We strive to offer an environment that provides our employees with the right balance between work and family. We offer a comprehensive benefits package including:* Fun, energetic, casual office* Medical, dental, vision, and life insurance* 401K with company discretionary contributions* Paid holidays, Paid time off, and floating holiday time **EEO Statement**Aperture is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability, genetic information, or veteran status.Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoffs, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.Aperture takes affirmative action to employ and advance in employment qualified protected veterans and individuals with disabilities, and bases all employment decisions on qualifications, merit, and valid job requirements.Aperture is committed to adhering to its obligations to reasonably accommodate both employees and applicants under the Americans with Disabilities Act.