Office Administrator

Circle 8 Crane Services, LLC.; Corpus Christi (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary & benefits

Growth opportunities

Supportive work environment

Job summary

A growing service company in Corpus Christi, Texas, is looking for an organized Office Coordinator to manage reception duties, assist with invoice creation, and handle financial documentation. The ideal candidate will have strong communication skills, proficiency in Excel, and familiarity with systems like NetSuite and OpenInvoice. The company provides a competitive salary and benefits along with growth opportunities in a collaborative environment.

Qualifications

• Strong attention to financial documents and systems, like NetSuite and FCC.
• Ability to adapt in a fast-paced environment.
• Good written and verbal communication skills.

Responsibilities

• Answer and transfer phone calls professionally.
• Greet and assist visitors, ensuring a welcoming experience.
• Maintain and organize purchase order system.
• Assist in creating invoices across various platforms.
• Review expense reports weekly and reconcile them.
• Deposit customer checks as needed and organize records.

Skills

Highly organized

Attention to detail

Proficient in Microsoft Excel

Excellent communication skills

Multitasking ability

Tools

NetSuite

OpenInvoice

Fleet Cost and Care (FCC)

Job description

Key Responsibilities

• Reception & Office Coordination
  • Answer and transfer phone calls professionally
  • Greet and assist visitors, ensuring a welcoming experience
  • Accept deliveries and guide visitors as needed
• Purchase Orders & Expense Management
  • Maintain and organize PO system in Fleet Cost and Care (FCC).
  • Process and respond to emailed PO requests
  • Scan and store physical PO records monthly
  • Reconcile POs with employee P-card reports
• Invoice & Billing Support
  • Assist in creating invoices in OpenInvoice, OpenTicket, NetSuite, and FCC
  • Check NetSuite for missing field tickets and attachments
  • Follow up on unpaid invoices for approval and processing
  • Scan, attach, and store invoice records systematically
• Expense Reports & Credit Card Management
  • Review Coast expense reports weekly
  • Reconcile Coast reports with employee-submitted expense reports weekly
• Receiving & Financial Support
  • Deposit customer checks as needed
  • Organize and file check deposit records
  • Retrieve daily mail when required
• Employee Records & General Office Management
  • Assist where needed.

Who You Are

• ✅ Highly organized with strong attention to detail
• ✅ Comfortable working with financial documents and systems like NetSuite, FCC & OpenInvoice (or willing to learn)
• ✅ Proficient in Microsoft Excel and other office software
• ✅ Excellent communication skills, both written and verbal
• ✅ Able to multitask and adapt in a fast-paced environment

Why Join Us?

• 🌟 Competitive salary & benefits
• 📈 Growth opportunities within the company
• 💼 A supportive and collaborative work environment

How to Apply

If you’re interested in this position, please send your resume and a brief cover letter outlining your qualifications to [e-mail]. You can also apply online. We look forward to hearing from you!