Office Administrator

B. Hospitality Co.; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to enhance its administrative and financial operations. This role is vital in ensuring accuracy and efficiency in a fast-paced restaurant environment. The ideal candidate will thrive in a dynamic setting, managing multiple tasks and systems while maintaining high standards of communication and organization. If you are passionate about contributing to a vibrant team and possess the skills to handle sensitive information with professionalism, this opportunity is perfect for you. Join us and make a significant impact in our organization!

Qualifications

• Minimum 2 years experience in office administration, preferably in hospitality.
• Strong written and verbal communication abilities.

Responsibilities

• Monitor and respond to business-related email communications.
• Audit and post daily sales data to internal systems.
• Assist with generating weekly reports as requested by management.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Multitasking

Confidentiality

Education

2+ years in Office Administration

Tools

POS Systems

QuickBooks

Excel

Google Sheets

Job description

Join to apply for the Office Administrator role at B. Hospitality Co.

Position Summary:

We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team at a fast-paced restaurant. This position plays a crucial role in ensuring the accuracy and efficiency of our administrative and financial operations. The ideal candidate will have strong communication skills, an aptitude for managing multiple systems and processes, and a proactive approach to daily tasks.

Primary Responsibilities:

1. Daily Tasks:
2. Monitor and respond to business-related email communications, including those of senior staff.
3. Review daily bank transactions for accuracy and report discrepancies.
4. Audit and post daily sales data to internal systems.
5. Update credit card fee information in relevant tracking tools.
6. Record in-kind tip payments and associated credit card fees.
7. Post daily labor entries for all departments.
8. Import daily POS data into accounting and tracking systems.
9. Post daily invoices into the general ledger system.
10. Review daily sales journal entries for completeness and accuracy.
11. Update labor and sales reports to reflect real-time activity.
12. File and organize invoices and receipts to ensure paper and digital records are maintained.
13. Weekly Tasks:
14. Reconcile invoice totals for goods and services received.
15. Post all bank-related transactions in the accounting software.
16. Review labor and tip payouts for discrepancies or trends.
17. Assist with generating weekly reports as requested by management.
18. Monthly Tasks:
19. Assist with bank reconciliations by reviewing cleared transactions.
20. Track and allocate fixed costs (e.g., rent, utilities) across departments.
21. Update monthly financial performance dashboards.

Required Qualifications:

• Minimum of 2 years experience in office administration, preferably in the hospitality or restaurant industry.
• Familiarity with POS systems, financial software (e.g., QuickBooks), and Excel/Google Sheets.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and commitment to data accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Qualifications:

• Experience working in a multi-location restaurant group.
• Knowledge of restaurant-specific accounting practices.
• Bilingual abilities (English/Spanish) are a plus.

Work Environment:

This position is based in the restaurant’s back office, with occasional interaction on the floor for coordination with front- and back-of-house staff. The role may require flexibility to accommodate urgent matters or closing deadlines.

More details about Formento's, part of B. Hospitality Co., can be found at https://culinaryagents.com/entities/18999-Formento%2527s