Office Administrator

Phoenix Global; Burns Harbor (IN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Vision insurance

Dental insurance

Paid time off

Job summary

Phoenix Global is seeking an Office Administrator to provide broad administrative and operational support in a steel mill environment. You will multitask across departments, maintain professional demeanor, and ensure smooth office functioning.

This role includes payroll processing, invoicing, AP/AR, data management, and coordinating with sales. The position offers comprehensive benefits and opportunities to contribute to a safety-conscious team.

Qualifications

• High school diploma or GED.
• Valid driver’s license and willingness to work in a steel mill.
• Proficiency in Microsoft Word and Excel.
• ADP and SAP experience preferred.

Responsibilities

• Performs duties to support and meet business needs as required and assigned.
• Answer phones professionally, direct calls, and assist callers.
• File, order office supplies, and create and maintain spreadsheets containing customer data.
• Perform general office maintenance and miscellaneous administrative tasks as needed.
• Work closely with sales staff to gather information from the sales system and distribute it accordingly.
• Maintain a clean and safe work area and equipment at all times.
• Run customer invoices weekly and mail them.
• Maintain customer invoice history and ticket files.
• File and maintain employee records.
• Run weekly payroll and conduct semi-monthly billing.
• Prepare and process all accounts payable (AP) and accounts receivable (AR).
• Knowledge of MRP and accounting software preferred.
• Provide backup support for other administrative positions as needed.

Skills

Teamwork

Communication

Time management

Reliability

Ability to multitask

Education

High school diploma or GED

Tools

Microsoft Word

Excel

ADP

SAP

Job description

Overview

The Office Administrator provides a broad range of administrative and operational support to ensure smooth office functioning. This role requires multitasking, collaboration with multiple departments, and maintaining a professional demeanor.

Responsibilities

• Performs duties to support and meet business needs as required and assigned.
• Answer phones professionally, direct calls, and assist callers.
• File, order office supplies, and create and maintain spreadsheets containing customer data.
• Perform general office maintenance and miscellaneous administrative tasks as needed.
• Work closely with sales staff to gather information from the sales system and distribute it accordingly.
• Maintain a clean and safe work area and equipment at all times.
• Run customer invoices weekly and mail them.
• Maintain customer invoice history and ticket files.
• File and maintain employee records.
• Run weekly payroll and conduct semi-monthly billing.
• Prepare and process all accounts payable (AP) and accounts receivable (AR).
• Knowledge of MRP and accounting software preferred.
• Provide backup support for other administrative positions as needed.

Knowledge, Skills & Abilities

• Teamwork
• Communication
• Time management
• Reliability
• Ability to multitask

Work Environment

The job takes place in a steel mill setting, requiring adherence to safety protocols and use of PPE. Routine use of standard office equipment (computers, phones, photocopiers, filing cabinets) is required.

Physical Demands

The physical demands described are representative of those that must be met to perform the essential functions. The employee may need to speak and listen in a potentially noisy indoor environment; stand, walk on flat and uneven surfaces, sit, climb stairs, use hands to finger, handle, or feel, and reach with hands and arms.

Required Education and Experience

• High school diploma or GED
• Valid driver’s license
• Willingness to work in a steel mill
• Proficiency in Microsoft Word and Excel
• ADP and SAP experience preferred

Other Duties

Please note this job description is not designed to cover every duty or responsibility. Duties may change with notice.

AAP/EEO Statement

Phoenix Global provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by law.

Job Type

Full-time

Benefits

• 401(k)
• Medical insurance
• Vision insurance
• Dental insurance
• Paid time off

Schedule

• 8-hour shift
• Day shift
• Monday to Friday
• Overtime

Work Location

In person

Compensation and Benefits

Base pay $50,000 to $60,000 annually based on experience. In addition to competitive pay, a comprehensive benefits package is offered, including health care coverage (medical, dental, vision), a 401(k) retirement plan, life and disability insurance, paid time off, and paid company holidays. Supplemental programs may include life insurance for eligible family members, disability coverage, legal services, identity protection, critical illness, hospital and accident insurance, tuition reimbursement, chronic condition support programs, a 24/7 employee assistance program, and telemedicine services.