Office Administrator

卵湯; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the music industry is seeking an Office + Studio Administrator to manage office operations and enhance team culture. This role requires strong organizational skills, attention to detail, and a proactive approach to support a dynamic environment. You will coordinate facilities management, handle artist studio sessions, and create a welcoming atmosphere for employees and visitors. If you love music and thrive in a vibrant setting, this is the perfect opportunity for you!

Qualifications

• 3-4 years of experience in office management or facilities coordination.
• Strong organizational and multitasking abilities.

Responsibilities

• Process and maintain NDAs, waivers, and contracts.
• Oversee office maintenance and promptly address facility issues.
• Plan and execute team events and activities.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Problem-Solving

Tools

Office Management Software

Job description

About Suno

At Suno, we are building a future where anyone can make music. You can make a song for any moment with just a few short words. Award-winning artists use Suno, but our core user base consists of everyday people making music — often for the first time.

We are a team of musicians and AI experts, including alumni from Spotify, TikTok, Meta and Kensho. We like to ship code, make music and drink coffee. Our company culture celebrates music and experimenting with sound — from lunchroom conversations to the studio in our office.

About The Role

We're looking for an Office + Studio Administrator to serve as the vital center of our HQ office located in Harvard Square. You'll be the welcoming presence for all our visitors and the essential support system addressing our team's everyday requirements, cultivating a space where innovation and efficiency flourish. This role combines the precision of facilities management with the warmth of hospitality.

The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.

As a key player in establishing our presence, you'll have the unique opportunity to help shape our office culture!

What You’ll Do

Administrative Management:

• Process and maintain NDAs, waivers, and contracts
• Manage employee records including directory and emergency contact forms
• Handle and coordinate on-site artist studio sessions while maintaining recording logs
• Coordinate travel arrangements for non-executive staff, new hires, and guests
• Handle outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
  
  

Office Operations & Facilities:

• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch catering including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
  
  

Studio Management

• Serve as point of contact for all studio-related inquiries and identify opportunities to improve studio operations and efficiency
• Maintain all equipment inventory and ensure all studio gear remain in optimal working condition
• Ensure studio is cleaned up and well prepared for any artist visits
• Record and track all studio guests including any special accommodations and preferences
  
  

Team Experience

• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Manage weekly team lunch program
• Assist with new hire onboarding administration
  
  

What You’ll Need

• 3-4 years of experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus
  
  

Additional Notes:

• This is an on-site full time role based in Cambridge, MA
• Applicants must be eligible to work in the US