Office Administrator

APi Construction Company; Auburn (ME); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Office Administrator to support branch operations in Auburn, ME. This role offers an exciting opportunity to contribute to a dynamic team by managing office systems and processes. You will be the first point of contact, ensuring excellent communication and support for all administrative tasks. With a focus on collaboration and a commitment to employee growth, this company provides a competitive compensation package and comprehensive benefits. Join a team that values your contributions and fosters long-term career relationships, ensuring both personal and professional development in a supportive environment.

Benefits

Competitive Pay Rates

Comprehensive Benefits Package

401K Match Program

Employer Funded Profit-Sharing Plan

Voluntary Benefits

Qualifications

• High School Diploma required; Associate’s Degree preferred.
• 1+ years in an administrative role or equivalent experience.
• Moderate to advanced computer skills required.

Responsibilities

• Answer phones and provide accurate information to callers.
• Maintain tracking logs for vehicle maintenance and cell phones.
• Assist in administrative tasks and document management.

Skills

Oral Communication

Written Communication

Time Management

Organizational Skills

Interpersonal Skills

Microsoft Office Suite

AS400 System

Problem Solving

Education

High School Diploma/GED

Associate’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe

Job description

At Eastern Fire Group (a subsidiary of Davis-Ulmer), we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Eastern Fire/Davis-Ulmer difference.

Due to continued growth, we are looking to add an Office Administrator to support our Auburn, ME location. In this role, you will be responsible for supporting all branch operations by maintaining office systems and processes.

JOB RESPONSIBILITIES:

• Answers phones, ensuring that accurate information is given to the caller and calls are transferred to the appropriate individuals.
• Contacts customers for invoice acknowledgement and payment status.
• Maintains tracking logs for vehicle maintenance, cell phones, and GPS.
• May assist in obtaining information needed for jobs such as PO#’s, tax-exempt forms, insurance certificates, and certified payroll information.
• Assists the branch in administrative tasks such as ordering and coordinating insurance certificates and licenses; completing pre-qualification and qualification forms and scanning documents to the online document storage systems.
• Acts as liaison between other offices.
• Other duties and special projects as assigned as needed.

QUALIFICATIONS/ EDUCATION/ EXPERIENCE REQUIREMENTS:

• High School Diploma/GED required; Associate’s Degree preferred.
• A minimum of one year in an administrative setting or equivalent combination of education and experience.
• Good oral, written, and telephone skills.
• Time management, organizational, and interpersonal skills.
• Moderate to advanced computer skills (Microsoft products, AS400 system).
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Computer knowledge, including Microsoft Word, Excel, and Outlook, Internet, and Adobe.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid driver’s license.

WHY CHOOSE EASTERN FIRE PROTECTION?

• Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package: Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family: The Davis Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches.
• Backed by APi Group: As part of the APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success.
• Long-Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike.
• Values Match: We prioritize hiring individuals whose values align with ours.

Davis-Ulmer offers a competitive benefits package which includes health, dental, and vision insurance, a 401K match program, employer funded profit-sharing plan, and a variety of voluntary benefits.

Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."

Equal Opportunity Employer, including disabled and veterans.