OFFICE ADMINISTRATOR IV/SURPLUS PROPERTY CONTROL

Governor of Illinois; Springfield (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

The State of Illinois is seeking a qualified Office Administrator IV to manage surplus property operations. The ideal candidate will have experience in office administration, supervisory skills, and the capacity to handle the demands of a fast-paced environment. The role includes responsibilities supporting various property programs and requires strong organizational skills. This full-time position offers competitive benefits and a salary range of $4,954 to $6,894 monthly.

Benefits

Competitive Group Insurance benefits

Flexible work schedules

Paid vacation and sick leave

Pension plan

Qualifications

• Requires two years of office experience or completion of high school with four years of Office Assistant experience.
• Ability to keyboard accurately at 30 words per minute.
• Preferred experience in working with calendar applications.

Responsibilities

• Performs complex paraprofessional/technical functions supporting surplus property programs.
• Serves as a working supervisor of State and Federal operations staff.
• Prepares outbound correspondence including letters and flyers.

Skills

Keyboarding

Education

Completion of two years of study at a secretarial/business college or completion of high school and four years of Office Assistant experience

Tools

Microsoft Office Suite

Federal and State Computer Systems

Job description

Job Requisition ID:47654
Closing Date: 06/19/2025
Agency:Department of Central Management Services
Class Title:OFFICE ADMINISTRATOR IV - 29994
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 7/1/25) $4,954/monthly; Full Range $4,954 - $6,894/monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

****** A RESUME IS RECOMMENDED ******

Posting ID # 47654

WHY WORK FOR ILLINOIS?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

CMS Surplus Property is looking for a self-motivated and energetic candidate to fill the position of Office Administrator IV. This position performs supervisory, technical, and regulatory work in all areas of surplus property. The ideal candidate is seeking a fast-paced administrative position, with the ability to travel. We invite all experienced professionals interested in meaningful administrative work to apply!

POSITION ESSENTIAL FUNCTIONS

• Under direction, performs complex, specialized paraprofessional/technical functions supporting the State Surplus program.

• Performs complex, specialized paraprofessional/technical functions supporting the Law Enforcement Support Office (LESO) program and Illinois State Agency for Surplus Property (ILSASP - GSA) program statewide.

• Serves as a working supervisor of State and Federal operations staff including contractual and student/summer workers.

• Prepares outbound letters, envelopes, mass mailings, flyers, distribution documents, notices, etc., reviewing to ensure accurate address and return address information.

• Utilizes various office computer systems and machines in the performance of duties including copiers/scanners, fax machines, etc., necessary to complete the duties and tasks assigned.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience; or completion of high school and four years of Office Assistant experience; or four years independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

PREFERRED QUALIFICATIONS

• Prefers one (1) year of professional experience working with the State and Federal Surplus Property Eligibility Programs including but not limited to enrollment, accounts, allocations, and compliance policies and procedures.
• Prefers one (1) year of professional experience working with calendar applications including but not limited to, the Microsoft (MS) Office Professional Suite (Word, Excel, Access, Forms, List, etc.) and MS Outlook.
• Prefers one (1) year of professional experience working with Federal and State computer systems such as AMPS, RTD, FEPMIS, iNAP, FAM-Auth, Assetworks, GSAXcess, the iBid Sales System, and/or comparable computer systems.
• Prefers one (1) year of professional experience working with cloud and web-based database software such as Customer Relationship Management (CRM), Asset Management Database, or other comparable systems.
• Prefers one (1) year of professional experience guiding, instructing, and training others.
• Prefers one (1) year of professional experience working with agency programs, rules, and regulations.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends
• Requires ability to travel in the performance of duties.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 1924 S 10 1/2 St, Springfield, Illinois, 62703-3293

CMS Human Resources
Agency Contact: Mahalia Davis
Email: [e-mail]
Phone #: [phone]
Job Family: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of theIllinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of theIllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com– click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [e-mail]
• [e-mail]