Office Administrator

Compass Real Estate - Peninsula; Arlington Heights (IL); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Sick time

Parental leave

Medical benefits

Dental and vision benefits

401(k) plan

FSAs

Commuter program

Life and disability insurance

Fertility benefits

Employee Assistance Program

Job summary

Compass is seeking an Office Administrator (Agent Experience Coordinator) to be the welcoming face of our Arlington Heights office. You will support customers with our tools, assist with marketing requests, and partner with the agent experience team to deliver a world‑class experience for agents and clients.

You will help manage the office, support technology adoption, and collaborate across departments to ensure seamless operations and exceptional service.

Qualifications

• 1–2 years of experience in customer service, office management, hospitality, or operations.
• Real estate experience is a plus.
• Experience with enterprise tech like Zendesk, Salesforce, or Confluence is a plus.
• Excellent listening and communication skills with empathy for customers.
• Ability to foster in‑office community and engagement.
• Strong problem‑solving and analytical abilities, adaptable and solution‑oriented.
• Excellent verbal and written communication abilities.
• Meticulous, highly organized, and detail‑oriented.
• Ability to work in the office during standard hours.
• Physical ability to lift up to 25 lbs.

Responsibilities

• Greet guests, answer phones, manage mail, and maintain office appearance and supplies.
• Provide 1:1 support for Compass technology adoption.
• Create collateral from templates and liaison with marketing for complex requests.
• Collaborate with teams to address questions and relay feedback for agents.
• Troubleshoot basic tech, printers, conference room hardware, and enterprise systems.
• Provide ad‑hoc admin support like meeting prep and data entry.
• Be a culture carrier and foster a positive team environment.
• Assist with office event setup and teardown.

Skills

Great listening skills

Verbal and written communication

Attention to detail

Problem-solving

Customer focus

Team collaboration

Office hours reliability

Lifts up to 25 lbs

Real estate experience

Tools

Zendesk

Salesforce

Confluence

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

This position is 100% in office in Arlington Heights (11 S Evergreen Ave).

As an Office Administrator, aka "Agent Experience Coordinator", you are the first person our customers see when they walk into one of our Compass offices. You will curate a 5‑star welcome experience for customers and ensure that our Compass office standards are maintained. You will support our customers with our tools and programs, assist with marketing requests, and more. As an AEC you are passionate about your customers, delivering a world‑class experience, and partnering with the rest of the agent experience team when support is needed.

At Compass You Will

• Serve as the face of the office by welcoming guests, answering the office phone line, managing mail distribution, providing first‑line support for office‑related needs; responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities issues.
• Support the adoption of Compass technology and adjacent services by providing customers with 1:1 support.
• Provide basic marketing support by answering questions, creating collateral from templates, and being the liaison to marketing advisors for more complex requests.
• Work collaboratively with other team members and departments to address questions and receive feedback on behalf of agents.
• Answer basic questions and troubleshoot issues related to technology/devices, printers, conference room hardware, enterprise systems, etc.
• Provide ad‑hoc administrative assistance as needed, such as sales meeting preparation, data entry, and office‑wide communications.
• Be a culture carrier who inspires and empowers those around you with a positive and constructive approach.
• Support with office event organization, setup, and tear down.

What We're Looking For

• 1‑2 years of previous experience in customer service, office management, hospitality, or operations.
• Previous experience in real estate a plus.
• Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence) a plus.
• Great listening skills, connects well with others, and is empathetic of the customer’s pain points.
• A passion for creating community within a space; you encourage in‑office interaction, bonding and engagement.
• Strong problem‑solving and analytical skills, allowing you to adapt and formulate solutions quickly.
• Strong verbal and written communication skills.
• Meticulous attention to detail, highly organized.
• Ability to work in the office during standard operating hours.
• Ability to lift up to 25 lbs.

Compensation

The expected base pay for this position is $23.00 - $26.00 per hour. This range reflects our good‑faith estimate of what we intend to offer for this role at the time of posting. Final offers within this range will depend on job‑related factors such as experience, skills, and internal equity. Additional compensation elements, such as bonuses, commissions, or equity grants, may be available, along with a full benefits program.

Perks That You Need To Know About

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele‑health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Notice for California Applicants

Los Angeles County Fair Chance Notice