Office Administrator

DeepSig Inc.; Arlington (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

An innovative technology company is seeking a proactive Office Administrator to ensure smooth office operations and support various departments. This role requires excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite. The ideal candidate will manage office supplies, coordinate maintenance, and assist with travel arrangements while fostering a collaborative and inclusive work environment. Join a team that values creativity and employee growth, where your contributions will help transform the future of signal processing with AI and machine learning.

Benefits

Employee Stock Option Grant Program

Flexible Schedule

Great Work/Life Balance

Collaborative Team Culture

Qualifications

• 3+ years as an Office Administrator or similar role required.
• Excellent organizational and multitasking skills are essential.
• Proficiency in Microsoft Office Suite and/or Google Workspace.

Responsibilities

• Oversee daily office operations to maintain an efficient work environment.
• Serve as the first point of contact for visitors and inquiries.
• Assist with travel arrangements and coordinate company meetings.

Skills

Organizational Skills

Multitasking

Communication Skills

Microsoft Office Suite

Confidentiality

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Google Workspace

Office Equipment

Job description

Description

Job Title: Office Administrator

Location: Arlington, VA/Onsite
Reports To: CEO

Company Overview: DeepSig Inc. is a venture-backed technology company pioneering the use of AI in 5G and other wireless systems by replacing traditional signal processing with machine learning. DeepSig software products achieve significant performance increases while reducing power consumption to bring value to our customers.

Job Summary: We are seeking a proactive and detail-oriented Office Administrator to manage daily administrative tasks, ensure smooth office operations, and provide support to various departments. The ideal candidate will be organized, efficient, and capable of handling a range of administrative and clerical duties with a positive attitude.

Some of What You’ll be Doing:

• Oversee day-to-day office operations to ensure a clean, organized, and efficient work environment.
• Serve as the first point of contact for visitors, vendors, and general inquiries.
• Manage office supplies inventory and place orders as needed.
• Assist with purchasing equipment; ensure high-value items are properly labeled and tracked through a location log.
• Coordinate facility maintenance and liaise with building management as necessary.
• Handle incoming/outgoing mail, email correspondence, and phone communication.
• Organize employee and office activities, including planning and coordinating company meetings, social events, and appointments.
• Assist with travel arrangements, accommodation and expense reporting.
• Willing to be trained to assume the Facilities Security Officer (FSO) role, which requires obtaining security clearance; an external contractor handles most responsibilities, but the W2 employee must be the FSO.
• Coordinate company moves and serves as liaison for IT services.
• Supporting various projects and initiatives as needed.

What We Need to See:

• 3+ years of experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with office equipment (e.g., printers, fax machines).
• High school diploma or equivalent; associate or bachelor’s degree preferred.

Working at DeepSig

DeepSig is growing its technical team while cultivating a collaborative, agile, and fun small-team culture. We value creativity, knowledge sharing, and employee growth, and we encourage participation in scientific publications, conferences, and open-source software. We offer competitive salaries and benefits, an employee stock option grant program, an environment where we are excited to be transforming and disrupting how signal processing is done with AI/ML, a welcoming and inclusive environment, a flexible schedule, and a great work / life balance.

DeepSig is an equal opportunity employer and does not discriminate based on race, ethnicity, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We are dedicated to cultivating an inclusive, diverse, and engaging workplace where individuals feel fulfilled, inspired, and motivated. We value the unique perspectives that our team brings.