Office & Administrative Specialist Principal

Minnesota Department of Administration; Saint Paul (MN); On-site; USD 51,000 - 69,000; Full time

Job summary

The Minnesota Department of Administration is seeking an Office & Administrative Specialist Principal in St. Paul. This role serves as the primary back-up to the Central Mail supervisor, overseeing daily production, ensuring equipment operates, and supporting budgeting and production goals.

It also acts as a system administrator for Slingshot invoicing and coordinates mail services for state agencies. Daily duties include coordinating inkjet addressing, production scheduling, and maintaining

Qualifications

• English language skills sufficient to read, explain and interpret a variety of documents, policies and procedures; and compose and edit correspondence and reports using proper grammar punctuation, and spelling.
• Typing/keyboarding and data entry skills sufficient to perform skilled typing tasks with speed and accuracy.
• Word processing skills, such as Microsoft Word, sufficient to create, format, edit, and modify a variety of memos, letters, and reports.
• Spreadsheet skills, such as Microsoft Excel, sufficient to develop, manipulate, and sort data.
• Customer service skills sufficient to provide prompt, courteous and accurate information to customers and staff over the phone, in person, and via email.
• Communicate, read, understand, and respond to a variety of communications, such as customers' questions, purchase orders, detailed instructions and procedures, records, and distribution lists.
• Driver's license with acceptable driving record.

Skills

English

Typing

Word processing

Excel

Customer service

Communication

Driver's license

Job description

Working Title: Office & Administrative Specialist Principal

Job Class: Office & Administrative Specialist, Principal

• Job ID: 96004
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/21/2026
• Closing Date: 09/03/2026
• Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
• Division/Unit: Central Mail
• Work Shift/Work Hours: Day Shift 7am-3:30 pm
• Days of Work: Monday - Friday
• Travel Required: Yes, capitol complex
• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
• Classified Status: Classified
• Work Area: Central Mail
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

• Job ID: 96004
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/21/2026
• Closing Date: 09/03/2026
• Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
• Division/Unit: Central Mail
• Work Shift/Work Hours: Day Shift 7am-3:30 pm
• Days of Work: Monday - Friday
• Travel Required: Yes, capitol complex
• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Central Mail
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The purpose of this position is the primary back up to the Central Mail supervisor, overseeing daily production, ensuring equipment is operational, staff have what they need to perform their jobs to meet daily and monthly production and financial goals. This position further supports the Central Mail supervisor through production and budget This position serves as one of two system administrators for Central Mail’s invoicing system – Slingshot by Avanti Systems. Additionally, this position is the onsite postal coordinator and consultant on behalf of Central Mail staff for state agencies and local units of government. As the pivotal link to Central Mail’s inkjet addressing service, this position coordinates the production of agency and Central Mail customer mail to ensure mailing deadlines are met. Mail projects require successful coordination of programming and manipulation of data within the BCC Mail Manager software for use with the ink jet equipment to ensure mailings are completed in compliance with USPS regulations. Production scheduling between fold/insert and ink jet, plus meters and OCR areas requires familiarity and working knowledge of all equipment in Central Mail.

Minimum Qualifications

• English language skills sufficient to read, explain and interpret a variety of documents, policies and procedures; and compose and edit correspondence and reports using proper grammar punctuation, and spelling.
• Typing/keyboarding and data entry skills sufficient to perform skilled typing tasks with speed and accuracy.
• Word processing skills, such as Microsoft Word, sufficient to create, format, edit, and modify a variety of memos, letters, and reports.
• Spreadsheet skills, such as Microsoft Excel, sufficient to develop, manipulate, and sort data.
• Customer service skills sufficient to provide prompt, courteous and accurate information to customers and staff over the phone, in person, and via email.
• Communicate, read, understand, and respond to a variety of communications, such as customers' questions, purchase orders, detailed instructions and procedures, records, and distribution lists.
• Driver's license with acceptable driving record.

Preferred Qualifications

• Experience with ink-jet addressing equipment and BCC Mail Manager software, or comparable mail production/data manipulation software.
• Experience operating or overseeing high-volume mail processing equipment, including folder/inserters, postage meters, and OCR sorting systems.
• Current ALP (Authorized Postal Provider) buyer's certification, or eligibility to obtain within 6 months of hire.
• Experience with invoicing, billing, or financial tracking systems (e.g., Avanti Slingshot or similar), including system administration duties.
• Ability to maintain a high level of confidentiality and a thorough knowledge of data privacy laws.

Physical Requirements

a pre-employment physical (CRT test requirement minimum is light-medium, ex: able to lift 13-21 lbs frequently 100-300 reps an hour).

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant. Each case will be reviewed individually in alignment with fair hiring practices.

Contact

If you have questions about this position, contact Teresa Mills at [e-mail] or 651-201-2428.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Mills at [e-mail].

About Administration Dept

The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.