Office & Admin Specialist Sr

Minnesota Department of Natural Resources; Saint Paul (MN); On-site; USD 47,000 - 64,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Pension plan that provides income when

Health insurance

Employer paid life insurance

Disability insurance

Job summary

The Minnesota Department of Natural Resources seeks a Full‑time Office and Admin Specialist Senior in St. Paul.

This role provides reception and administrative support for the Management Resources section, primarily serving the Buildings and Sustainability program and supporting Design and Construction and Fleet programs as needed. Responsibilities include statewide card access administration, front desk backup, leasing program assistance, liaison with the building lessor, and handling

Qualifications

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of others.
• Skill in word processing to format letters, memos, reports, and meeting minutes.
• Ability to create presentations, tables, charts, and/or graphs from word processing software.
• Skill in spreadsheet applications to enter, compile, store, and retrieve data.
• Ability to communicate in various formats with tact and diplomacy.
• Skill in database management to develop, manipulate, retrieve, and analyze data.
• Ability to design and maintain recordkeeping systems.
• Ability to present information to diverse customers.

Responsibilities

• Provide receptionist duties and administrative support services to program staff to ensure professional customer service.
• Provide statewide card access admin support and back up Front Desk for access card creation/activation.
• Assist in administering the leasing program.
• Coordinate with building management to report maintenance, repairs, and security needs promptly.
• Handle purchasing tasks and ensure expense reports and invoices are properly processed.
• Complete other duties to ensure top-level customer service for Operations Services and Management Resources.

Skills

Word processing

Excel

Presentations

Communication

Administrative support

Customer service

Interpersonal skills

Tools

Microsoft Word

Microsoft Excel

Google Sheets

Job description

• Telework Eligible: Yes


• Education Verification


• License / Certification Verification

• Job ID: 96344


• Location: St. Paul


• Telework Eligible: Yes


• Full/Part Time: Full-Time


• Regular/Temporary: Unlimited


• Who May Apply: Open to all qualified job seekers


• Date Posted: 08/19/2026


• Closing Date: 08/25/2026


• Hiring Agency/Seniority Unit: Department of Natural Resources


• Division/Unit: Operation Services Division


• Work Shift/Work Hours: Day Shift


• Days of Work: Monday - Friday


• Travel Required: No


• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually


• Classified Status: Classified


• Bargaining Unit/Union: 206 - Clerical/AFSCME


• Work Area: Operation Services Division - Central Office


• FLSA Status: Nonexempt


• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The DNR is seeking to fill a Full‑time Office and Admin Specialist Senior position located in St. Paul, Minnesota. This position provides reception and administrative support for the Management Resources (MR) section at Central Office. Duties will primarily serve the Buildings and Sustainability program and also support the Design and Construction and Fleet programs, as needed. Additional duties include statewide card access administration, reporting and coordination of scheduled card replacements. The position serves as the primary backup for the Central Office lobby front desk and alternate backup for the Central Office mailroom. The Incumbent will perform duties and functions in a timely, efficient manner and remain in compliance with DNR Administrative policies, Department of Administration policies and operational guidance.

Responsibilities include but are not limited to:

• Provide receptionist duties and administrative support services to OSD/MR program staff as requested so that customer service to both internal and external clientele is at a professional level.


• Provide statewide card access administrative support and serve as the primary back up to the Front Desk receptionist for the creation, activation/deactivation of access cards.


• Assist the BAS Lease Coordinator and Buildings Operations Manager in administering the leasing program


• At the direction of the Buildings and Sustainability Manager, this position functions as a liaison between DNR staff and the building lessor’s authorized representative in managing the maintenance, repairs, security, and general upkeep of the Central Office building so that maintenance, repair, and security needs are reported promptly to ensure the safety of staff and visitors.


• Handling purchasing tasks including assisting staff with field and office purchases while ensuring that expense reports, purchasing card logs and invoices are properly encumbered, coded, approved and processed.


• Complete other duties as assigned to ensure top-level customer service is provided to Operations Services and Management Resources customers.

Minimum Qualifications

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.


• Skill in word processing sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.


• Ability to create presentations, tables, charts, and/or graphs from word processing software.


• Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.


• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.


• Skill in database management sufficient to develop tables and manipulate, retrieve, and analyze data.


• Ability to design and maintain recordkeeping systems.


• Ability to present information to diverse customers.

Preferred Qualifications

• Three (3) years' experience in an advanced administrative support role.


• Basic Workplace Safety Certification or ability to complete within six (6) months of hire.


• Organizational skills to facilitate the creation of statewide staff meetings and events.


• Knowledge of the DNR's Operations Services Division's Safety operational orders, policies, practices and procedures.


• Ability to interpret the DNR's administrative policies, procedures and documents necessary to carry out the safety and facility duties of this position.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review


• Criminal History Check


• Education Verification


• Employment Reference / Records Check


• License / Certification Verification

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work


• Connection with their coworkers and communities


• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave


• 12 paid holidays each year


• Low-cost medical, dental, vision, and prescription drug plans




• Fertility care, including IVF


• Diabetes care


• Dental and orthodontic care for adults and children




• 6 weeks paid leave for parents of newborn or newly adopted children


• Pension plan that provides income when you retire (after working at least three years)


• Employer paid life insurance to provide support for your family in the event of death


• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury


• Tax-free expense accounts for health, dental, and dependent care


• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development


• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance


• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues


• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.