Office & Admin Specialist Intermediate

State of Minnesota; Forest Lake (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Telework eligible up to 30%

Job summary

The Department of Natural Resources seeks to fill one permanent, year-round Full-Time Office and Administrative Specialist Intermediate position at Carlos Avery Game Farm Office. Workdays are Monday-Friday, 8:00am-4:30pm.

This role provides administrative, fiscal, customer service, and clerical support within the Carlos Avery and Cambridge Offices, assisting the public and other agencies regarding wildlife programs and activities.

Qualifications

• Ability to perform administrative support for a work unit's expense and budget administration.
• Communication skills to effectively interact with internal and external customers.
• Ability to prepare, edit, and finalize emails, memos, reports, and other documents with proper grammar and formatting.

Responsibilities

• Perform office management and administrative support functions to meet internal and external customer needs and coordinate communications according to policies and procedures.
• Support budget management, purchasing processes, and fleet/asset management to ensure timely financial obligations and compliance.
• Gather, verify, and summarize data for fiscal and administrative reports.

Skills

Administrative support

Communication

Data entry

Microsoft Excel

Microsoft Word

Microsoft Access

Budget/expense processing

Policy understanding

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.

Working Title : Office & Administrative Specialist, Intermediate
Job Class: Office & Admin Spec, Int
Agency: MN Department of Natural Resources

• Job ID: 96382
• Telework Eligible: Yes, up to 30%
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 8/19/2026
• Closing Date: 9/08/2026
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: Fish and Wildlife
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes, occasionally for meetings
• Salary Range: $21.12 - $28.01 / hourly; $44,099 - $58,485 / annually
• Classified Status: Classified

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Department of Natural Resources is seeking to fill one (1) permanent, year-round Full-Time Office and Administrative Specialist Intermediate position at Carlos Avery Game Farm Office. Workdays are Monday-Friday and work hours are 8:00am-4:30pm.

This position performs administrative, fiscal, customer service, and clerical support within the Carlos Avery Co-Located office and Cambridge Co-Located offices. The incumbent will provide assistance to the general public and other government agencies regarding programs and activities within the Wildlife Management Area and local offices.

Responsibilities include;

• Perform office management and administrative support functions so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely and responsibly in accordance with State and DNR policies and procedures.
• Support budget management, the purchasing process and fleet/asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures.
• Gathers, verifies, and summarizes data for fiscal and administrative reports.
• Process and archive reports in accordance with State and Federal retention guidelines.
• Maintain thorough knowledge of data-entry and result retrieval with department and division programs.
• Manage and administer the Carlos Avery and Cambridge Offices' Direct Cost Plan budgets.

This position has a flexible work arrangement andmay be eligible to teleworkon a part-time basis which is subject to change.If approved, the employee would be required to complete a telework agreement. This position will require reporting to the primary work location on a regular basis.

Minimum Qualifications

• Ability to perform administrative support work for a work unit’s expense and budget administration.
• Communication skills sufficient to communicate effectively with internal and external customers.
• Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication
  that are grammatically correct, in proper format, and free of spelling errors.
• Ability to accurately input, verify, and edit electronic data.
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
• Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.

Preferred Qualifications

• One or more years of clerical office experience providing a variety of office services for staff.
• Knowledge and efficiency in Microsoft Excel, Word, and Access software to compile, manipulate, store, and retrieve data.
• Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.
• Experience retrieving, archiving, and converting documents and electronic materials of different formats.
• Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.

Additional Requirements

This position requires an unrestricted Class D Driver’s license with a clear driving record; per DNR Fleet Policy, only those 18 years of age or older with a valid driver’s license may operate equipment and vehicles on behalf of the Agency.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at [e-mail] . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Sarah Neisen at [e-mail].

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.