Office Administrative Specialist — Growth & Project Support

Rippling, Inc.; Gilbert (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Crawford Mechanical Services, a Quantum Industrial company, is seeking an Office Administrative Assistant to provide day-to-day administrative support to the office, project teams, and leadership. You’ll help keep operations organized, maintain records, coordinate schedules, and assist with purchasing, reporting, onboarding, and other administrative needs.

You’ll bring 1–3 years of experience, a high school diploma or equivalent, and proficiency with Microsoft Office.

Qualifications

• 1–3 years of office administration or administrative support experience preferred.
• High school diploma or equivalent required.
• Proficiency with Microsoft Office, including Excel and Outlook; ERP experience preferred.

Responsibilities

• Support daily office operations and administrative tasks.
• Answer calls, emails, and general inquiries professionally.
• Organise and maintain company, project, and compliance records.
• Enter and update data in ERP and other company systems.
• Assist with invoices, purchase orders, expense reports, and administrative tracking.
• Support scheduling, meetings, travel arrangements and company events as needed.
• Assist with office supply purchasing, inventory, and vendor coordination.
• Support project teams with document preparation, reporting, and tracking.
• Assist with employee onboarding, timekeeping, and administrative HR tasks as needed.
• Prepare basic reports and spreadsheets for management.
• Communicate with employees, customers, vendors, and internal departments.
• Maintain confidentiality of company and employee information.

Skills

Office administration

Data entry

Customer service

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Job description

Crawford Mechanical Services, a Quantum Industrial company, is seeking an Office Administrative Assistant to provide day-to-day administrative support to the office, project teams, and leadership. You’ll help keep operations organized, maintain records, coordinate schedules, and assist with purchasing, reporting, onboarding, and other administrative needs.

You’ll bring 1–3 years of experience, a high school diploma or equivalent, and proficiency with Microsoft Office.