Industrial Office Administrator & Projects Support

Quantum Industrial; Gilbert (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career growth opportunities

Commitment to safety culture

Job summary

Quantum Industrial Services, part of Crawford Mechanical Services, is seeking an Office Administrative Assistant to support day-to-day operations for office, project teams, and leadership. You’ll help maintain records, coordinate schedules, and assist purchasing, onboarding, and reporting tasks across teams.

Ideal candidates have 1–3 years of office experience, a high school diploma, and strong organizational and communication skills.

Qualifications

• 1-3 years of office administration or administrative support experience.
• High school diploma or equivalent.
• Construction, mechanical, service, or industrial industry experience is a plus.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Experience with ERP or accounting systems preferred.
• Strong attention to detail and data accuracy.
• Professional written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable, team-oriented, and solutions-focused approach.

Responsibilities

• Support daily office operations and administrative tasks.
• Answer calls, emails, and general inquiries professionally.
• Organize and maintain company, project, and compliance records.
• Enter and update data in ERP and other company systems.
• Assist with invoices, purchase orders, expense reports, and administrative tracking.
• Support scheduling, meetings, travel arrangements, and company events as needed.
• Assist with office supply purchasing, inventory, and vendor coordination.
• Support project teams with document preparation, reporting, and tracking.
• Assist with employee onboarding, timekeeping, and administrative HR tasks as needed.
• Prepare basic reports and spreadsheets for management.
• Communicate with employees, customers, vendors, and internal departments.
• Maintain confidentiality of company and employee information.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

ERP systems

Job description

Quantum Industrial Services, part of Crawford Mechanical Services, is seeking an Office Administrative Assistant to support day-to-day operations for office, project teams, and leadership. You’ll help maintain records, coordinate schedules, and assist purchasing, onboarding, and reporting tasks across teams.

Ideal candidates have 1–3 years of office experience, a high school diploma, and strong organizational and communication skills.