Industrial Office Admin - Growth & Coordination

Quantum Industrial Services; Gilbert (AZ); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career growth opportunities

Strong safety culture

Job summary

Quantum Industrial Services Gilbert, Arizona is seeking an Office Administrative Assistant to support day-to-day office operations, project teams, and leadership. You will help maintain records, coordinate schedules, and assist with purchasing, onboarding, and reporting.

The ideal candidate has 1–3 years of office administration experience, a high school diploma, and strong Microsoft Office skills. Construction or industrial exposure is a plus in a fast-paced, detail-oriented environment.

Qualifications

• 1–3 years of office administration or administrative support experience preferred.
• High school diploma or equivalent required.
• Construction, mechanical, service, or industrial industry experience is a plus.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Experience with ERP or accounting systems preferred.
• Strong attention to detail and data accuracy.
• Professional written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable, team-oriented, and solutions-focused approach.

Responsibilities

• Support daily office operations and administrative tasks.
• Answer calls, emails, and general inquiries professionally.
• Organize and maintain company, project, and compliance records.
• Enter and update data in ERP and other company systems.
• Assist with invoices, purchase orders, expense reports, and administrative tracking.
• Support scheduling, meetings, travel arrangements, and company events as needed.
• Assist with office supply purchasing, inventory, and vendor coordination.
• Support project teams with document preparation, reporting, and tracking.
• Assist with employee onboarding, timekeeping, and administrative HR tasks as needed.
• Prepare basic reports and spreadsheets for management.
• Communicate with employees, customers, vendors, and internal departments.
• Maintain confidentiality of company and employee information.

Skills

Office administration

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Quantum Industrial Services Gilbert, Arizona is seeking an Office Administrative Assistant to support day-to-day office operations, project teams, and leadership. You will help maintain records, coordinate schedules, and assist with purchasing, onboarding, and reporting.

The ideal candidate has 1–3 years of office administration experience, a high school diploma, and strong Microsoft Office skills. Construction or industrial exposure is a plus in a fast-paced, detail-oriented environment.