Office & Administrative Coordinator

RWM & Company; Wormleysburg (Cumberland County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

RWM & Company, a growing full-service accounting and advisory firm, seeks a Full-Time Office & Administrative Coordinator in Wormleysburg, PA. You will be the welcoming face, manage calls, calendars, and client documents, and support tax-season workflows with professionalism.

The role requires strong communication, organization, and confidentiality, with benefits including health and retirement plans. Monday–Friday on-site, with seasonal peak-time duties.

Qualifications

• Must be the first point of contact for clients and visitors.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and cloud-based document systems.
• Excellent verbal and written communication skills.

Responsibilities

• Welcome clients and visitors with professionalism and warmth.
• Answer and route incoming calls.
• Assist clients with appointments and document collection.
• Manage calendars and correspondence.
• Prepare, assemble, and distribute tax returns and client documents.
• Process mail and deliveries.
• Maintain filing systems (electronic and paper).
• Monitor office supplies and place orders.
• Follow established administrative procedures.
• Support special projects as needed.

Skills

Customer-focused

Professional communication

Time management

Problem-solving

Adaptability

Team collaboration

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Cloud-based document systems

Job description

RWM & Company, a growing full-service accounting and advisory firm, is looking for a Full-Time Office & Administrative Coordinator to be the welcoming face and voice of our Wormleysburg, PA office.

https://rwmcompany.com/

Position Summary:

RWM & Company isseekinga professional, organized, and customer-focused Administrative Assistant to join our team. This individual serves as the first point of contact for clients and visitors while providing essential administrative support to our accounting, tax, and advisory professionals. The ideal candidate is detail-oriented, technologically proficient, and thrives in a fast-paced environment.

Key Responsibilities:

• Welcome clients and visitors with professionalismand warmth.
• Answerand route incoming telephone calls.
• Assistclients with appointments, document collection, and general inquiries.
• Manage calendars, appointments, andcorrespondence.
• Prepare, assemble, and distribute tax returns and client documents.(requires standing for extended periods during peak season)
• Process incoming and outgoing mail and deliveries.
• Maintain electronic and paper filing systems.
• Monitor office supplies and placeordersas necessary.
• Follow established administrative procedures
• Support administrative projects and special assignments as needed.

Qualifications:

Required

• High school diploma or equivalent.
• 2+ years of administrative, receptionist, customer service, or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiencywith Microsoft Office and cloud-based document systems.
• Strong attention to detail and ability tomaintainconfidentiality.
• Ability tomaintainconfidentiality and professionalism.

Preferred

• Experience in a CPA firm, financial services, legal office, or other professional services environment.
• Familiarity with tax-season workflows and document management systems.
• Associates degree oradditionaladministrative experience.

Skills & Competencies

• Customer-focused mindset.
• Professional communication.
• Time management
• Problem-solving
• Adaptability
• Team collaboration
• Attention to detail

Work Schedule

• Full-time position
• Monday-Friday
• Additionalhours may berequiredduring tax season

Benefits

• Health, dental, and vision insurance
• Retirement plan with company contributions
• Paid time off and holidays
• Half-day Fridays during summer months

Why Join Us:

At RWM & Company, we value collaboration, work-life balance, and professional growth. We offer flexible schedules, reduced summer hours, and a welcoming, team-oriented environment.