Administrative Assistant

B104.3; Farmington (MO); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Maloney, Wright & Robbins, CPAs, a Farmington, Missouri accounting firm, is seeking an Administrative Assistant to support finance operations and office functions. You will handle client communications, prepare reports, and maintain records across three floors.

The role requires high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. It follows normal weekday hours with some overtime during tax season, and emphasizes confidentiality and

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office and strong data-entry skills.
• Excellent organization and time-management abilities.
• Clear written and verbal communication; professional customer service.

Responsibilities

• Answer phones and assist front-desk operations across three floors.
• Format Word/Excel content and merge into paginated PDFs for reports.
• Process payroll and prepare tax returns following procedures.
• Maintain accurate client documents in secure digital systems.
• Provide document access to clients as requested by accountants.
• Respond promptly to employee and client questions.
• Protect confidential information and support accounting tasks as needed.

Skills

Data entry

Time management

Organizational skills

Communication

Problem solving

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel (advanced)

Onvio platform

Job description

Company:

Maloney, Wright & Robbins
150 Westmount Dr.
Farmington, Mo. 63645
www.MWRCPAs.com

Description:

MWR CPAs (Maloney, Wright & Robbins, CPAs) is an established accounting firm located in Farmington, Missouri. We provide comprehensive financial services and solutions tailored to meet the unique needs of our clientele. Our firm is dedicated to delivering high-quality, personalized services that prioritize our clients' financial goals and objectives.

The Administrative Assistant supports the firm's financial operations and general office functions by managing client communications and ensure compliance with policies, processing invoices and bills, maintaining financial records, scheduling appointments, coordination of office supplies and providing administrative support for accounting tasks like bookkeeping and payroll. The Administrative Assistant works with Accounts payable and accounts receivable, and provides general support to accountants, managers and partners.

Responsibilities

• Answer phones and monitor the front door while completing tasks at multiple workstations across three floors.
• Format Word and Excel content, merging into paginated PDF final files and producing bound reports for the audit team.
• Process monthly and quarterly payroll reports and prepared tax returns according to detailed procedures.
• Maintain accurate client document records in secure digital systems; ensure documents are properly filed, scanned, uploaded, and retained.
• Provide appropriate digital records access to clients, as requested by accountants.
• Respond promptly and professionally to employee and client questions.
• Protect confidential client information and perform other duties or special projects as assigned.

Required Qualifications:

• High school diploma or equivalent.
• Proficiency with Microsoft Office.
• Strong data-entry, problem-solving, organizational, and time-management skills.
• Demonstrated accuracy, follow-through, sound judgment, and ability to prioritize recurring and urgent work under firm deadlines.
• Clear written and verbal communication, professional customer service, and effective collaboration across departments.
• Ability to work independently, learn systems and policies quickly, and handle sensitive information with discretion.

Preferred Qualifications:

• Three or more years of experience.
• Advanced Excel skills.
• Experience with Thompson Reuters Onvio digital document retention platform.

This is an office-based role requiring regular use of computers, phones, and standard office equipment. The position generally follows normal Monday-Friday business hours; additional hours may be required during tax season or for other business needs. The role requires dependable attendance and frequent interaction with employees and managers.

Compensation commensurate to experience.

This description summarizes the general nature and level of work assigned to the position and is not an exhaustive list of duties or qualifications. Responsibilities may change based on business needs. We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.