Office Administrative Coordinator

Lewis-Brisbois; Akron (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k with employer match

Sick time

Vacation time

Job summary

The Akron, OH office of Lewis Brisbois is seeking an Office Administrative Coordinator with at least five years of administrative experience, preferably in a legal setting. The role supports the Office Administrator and partners with leadership to manage reports, projects, and assignments.

Responsibilities include coordinating hires, background and conflict checks, and assisting with client development events and CLE certifications. Strong communication and organizational skills are essential.

Qualifications

• Minimum of five years of experience in an administrative role, preferably in a legal environment.
• Bachelor’s Degree or equivalent work experience required.
• Excellent written and oral communication skills.

Responsibilities

• Serve as liaison to the Office Administrator and support the office leadership with reports, projects and assignments.
• Coordinate background checks and conflicts checks for new hires as needed, in collaboration with the Hiring Partner and Conflicts Department.
• Support client development efforts, local seminars, and continuing legal education activities in the office.

Skills

Communication

Time management

Organization

Interpersonal skills

Education

Bachelor’s degree

Tools

Word

Outlook

Excel

Job description

Overview

The Akron, OH office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking an Office Administrative Coordinator with a minimum of five (5) years' experience in an administrative role, preferably in a legal environment. The position assists the Office Administrator with the day-to-day administrative functions of the office and handles assignments as requested by the Managing Partner(s), Deputy Managing Partner(s) and Office Administrator (aka office leadership). Works collaboratively with Firm Management and Administration Teams.

Lewis Brisbois offers a full suite of benefits including 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.

Responsibilities

Job Responsibilities/Requirements:

The below statements are intended to describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of duties is not exhaustive in that incumbents may be assigned other duties in addition to those shown.

• Work closely with the Office Administrator as a liaison to the office, including preparing/handling various reports, projects and special assignments as requested by the office leadership.


• Coordinate background and conflict checks for all New Hires, as needed, including both the iManage searches conducted by Information Governance and the iTimekeep Conflicts Checks conducted by the LBBS Conflicts Department. In addition, work with the hiring partner and the candidate to obtain needed waivers.


• Provides assistance with client development requests as requested by the office leadership or Marketing Department, including coordination and management of local client seminars, other business development events and accreditation of all continuing legal education courses offered through the local office's accredited provider certification.


• Excellent communication skills, both written and oral


• Proficiency in the use of Word, Outlook and Excel


• Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently


• Strong organizational skills, interpersonal skills and attention to detail


• Bachelor’s Degree or equivalent work experience required