Office Administrative & Billing Specialist

Sonosky Chambers Sachse Endreson & Perry, LLP; Anchorage (AK); On-site; USD 50,000 - 70,000; Full time

Job summary

Sonosky Chambers Sachse Endreson & Perry, LLP in Anchorage, Alaska, seeks a full-time Administrative & Billing Specialist with at least 5 years of administrative experience, preferably in a law firm. The role focuses on billing, reports, general office duties, and supporting a fast-paced legal team.

The position offers a competitive salary between $50,000 and $70,000 per year plus benefits, with standard hours 8:00 am–5:00 pm, Monday through Friday.

Qualifications

• Minimum 5 years of administrative experience; law firm experience preferred.

Responsibilities

• Works with Accounting Manager to manage and process client billing and monthly invoices.
• Coordinates and runs monthly financial reports with the Accounting Manager and Firm Administrator.
• Greet visitors, answer phones, distribute mail, manage calendars, process FedEx and postage, maintain office equipment, organize files.
• Supports the firm’s administrative and legal team with strong organizational and leadership skills.
• Maintains professional communication via phone, email, and mail.
• Inventories and manages office and pantry supplies; coordinates vendor communications and deliveries.
• Liaises with building management for maintenance, access control, parking, and office logistics.
• Books attorney travel and prepares travel vouchers, reimbursements, and credit card reconciliations.

Skills

Communication skills

Organizational skills

Leadership skills

Tools

Microsoft 365

Adobe Acrobat

Time-keeping software

Document management systems

Job description

Our national law firm was established in 1976 with a single purpose: to represent Indian tribes and that is what we continue to do today.We represent Tribes across the country in litigation, lobbying, economic development, health care, self-determination, transportation, Tribal government, and more.

Our Firm is looking for a full-time Administrative & Billing Specialist for our Anchorage, Alaska office.The ideal candidate has a minimum of 5 years prior administrative experience, including law firm billing, is detail-oriented, possesses excellent written and verbal communication skills, and thrives in a fast-paced environment while managing competing deadlines.

Job Responsibilities

• Works with Washington, D.C., Accounting Manager to manage and process client billing, complete and send monthly client invoices.
• Works with Washington, D.C., Accounting Manager and Firm Administrator to coordinate and run monthly financial reports.
• Shares office tasks with other assistants, including but not limited to, greeting visitors, answering phones, distributing mail, managing office calendars, processing FedEx and postage, maintaining/stocking copiers and related office equipment, organizing files and other storage items.
• Supports the Firm’s administrative and legal team with strong organizational and leadership skills.
• Exhibits professional and courteous communication via phone, e-mail, and mail.
• Inventories and monitors office and pantry supplies, places and receives orders, reconciles delivery tickets and invoices, and maintains, updates, and communicates with related vendors.
• Firm liaison with building management for maintenance, cleaning and repair issues, overtime HVAC requests, building visitor entry, and managing key access to the office.
• Handle parking and other office logistics.
• Book attorney travel and prepare attorney travel vouchers, monthly expense reimbursements, and firm credit card reconciliations.

Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch, or other mutually agreed upon 8-hour-per-day schedule

Skills and Qualifications

• Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Proficiency
• Experience with time-keeping software
• Experience with document management applications
• Ability to lift up to 25 pounds
• Excellent written and oral communication skills

Minimum Education and Experience

• Minimum 5 years of administrative experience, law firm experience preferred

Pay: $50,000.00 - $70,000.00 per year plus benefits

We offer a competitive salary and benefit package.