Firm Administrator

Sonosky Chambers Sachse Endreson & Perry, LLP; Maryland; On-site; USD 150,000 - 190,000; Full time

Job summary

Sonosky Chambers Sachse Endreson & Perry, LLP, a national law firm, seeks a full-time Firm Administrator to oversee finances, HR, IT, and administration across the DC, San Diego, and Anchorage offices. The role requires high organization, independence, and the ability to manage competing duties.

The administrator will coordinate budgets, taxes, billing, benefits, and HR compliance; support strategic planning; supervise vendors; and lead recruitment and onboarding.

Qualifications

• Document management skills.
• Administrative writing skills.
• Microsoft 365 skills.
• Organization skills.
• Communication skills.
• Basic finance & accounting knowledge.

Responsibilities

• Oversees and coordinates Firm finances, including taxes, audits, billing, budgeting, and implementation of financial policies.
• Manages and coordinates all aspects of Firm administration across offices, including HR, firmwide insurance and retirement benefits, worker’s compensation and state unemployment, professional liability insurance.
• Manages and assists with state specific HR compliance issues, tax and business filings and other state office requirements.
• Collaborates with Firm vendors, suppliers, and service providers.
• Coordinates Firm IT to ensure consistency in operation and function firmwide, including liability insurance and ensuring computer systems and software reflect industry standards.
• Manages and supports hiring processes across offices, including recruitment, interviews, and onboarding and training new employees.
• Seeks to improve internal processes, identifying areas for greater efficiency, cost savings, and improved workflow and client relationship management.
• Participates in strategic planning process with Firm management to identify and accomplish short- and long-term Firm goals.
• Responds to individual partner, associate, and employee questions, concerns and tasks, including insurance, travel, and personal matters.
• Maintains and suggests updates to Firm policies and Employee Handbook resulting from changes in applicable law and best practices; and
• Communicates and coordinates with the Firm's Management Committee and other committees of partners, as necessary.
• Assist individual offices with individual office needs, such as facilities, IT, security, parking, etc.

Skills

Document management

Administrative writing

Microsoft 365

Organization

Communication

Finance and accounting basics

Tools

Adobe

Job description

Our national law firm was established in 1976 with a single purpose: to represent Indian tribes and that is what we continue to do today.We represent Tribes across the country in litigation, lobbying, economic development, health care, self-determination, transportation, Tribal government, and more. We are looking for a full-time Firm Administrator to join our team that shares a commitment to representing Tribal interests.

The Firm Administrator will oversee and perform a variety of management, business, and administrative support tasks to facilitate the efficient operation of the Firm.The position may be located in Washington, D.C. or one of our other Firm offices in San Diego, CA or Anchorage, AK.The ideal candidate is highly organized, independently motivated, and task oriented, and has the ability to thrive in a high-paced environment and manage competing duties.

Job Responsibilities

• Oversees and coordinates Firm finances, including taxes, audits, billing, budgeting, and implementation of financial policies;
• Manages and coordinates all aspects of Firm administration across offices, including HR, firmwide insurance and retirement benefits, worker’s compensation and state unemployment, professional liability insurance;
• Manages and assists with state specific HR compliance issues, tax and business filings and other state office requirements;
• Collaborates with Firm vendors, suppliers, and service providers;
• Coordinates Firm IT to ensure consistency in operation and function firmwide, including liability insurance and ensuring computer systems and software reflect industry standards;
• Manages and supports hiring processes across offices, including recruitment, interviews, and onboarding and training new employees;
• Seeks to improve internal processes, identifying areas for greater efficiency, cost savings, and improved workflow and client relationship management;
• Participates in strategic planning process with Firm management to identify and accomplish short- and long-term Firm goals;
• Responds to individual partner, associate, and employee questions, concerns and tasks, including insurance, travel, and personal matters;
• Maintains and suggests updates to Firm policies and Employee Handbook resulting from changes in applicable law and best practices; and
• Communicates and coordinates with the Firm's Management Committee and other committees of partners, as necessary.
• Assist individual offices with individual office needs, such as facilities, IT, security, parking, etc.

Hours: Monday through Friday - 9:00 am - 6:00 pm with 1 hour lunch

Skills and Qualifications

• Document Management Skills
• Administrative Writing Skills
• Microsoft 365 Skills
• Organization Skills
• Communication Skills
• Basic Finance and Accounting

Minimum Education and Experience

• Minimum of 5-10 years of administrative experience
• Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint) and Adobe.
• Familiarity with other computer software, including time-keeping software and document management systems.
• Ability to lift up to 25 lbs.

Pay: $150,000.00 - $190,000.00 per year

We offer competitive salaries and benefit packages.