Office Administrative Assistant (part-time)

Jacobian; United States; Hybrid; USD 16,531 - 27,552; Part time

Job summary

Jacobian, redefining diagnostic imaging, is seeking a part-time Office Administrator for our Pittsburgh, PA office. You will be the first point of contact for visitors and callers, and you will help keep day-to-day operations organized while supporting the team with essential administrative tasks.

This role offers a flexible hybrid schedule (3–5 days in the office for a few hours each morning, 10–15 hours per week) to help maintain a professional, efficient workplace as we advance AI-driven

Qualifications

• Must answer phones and respond to emails professionally.
• Maintain incoming and outgoing mail and route it to the appropriate parties.
• Organize and maintain office files and records.
• Schedule appointments and manage office calendars.
• Order and maintain office supplies.
• Support leadership with administrative tasks.
• Background check and E-Verify required for employment.

Responsibilities

• Be first point of contact for visitors and callers.
• Keep day-to-day office operations organized.
• Provide administrative support to the team.
• Maintain office files and records.
• Manage calendar and appointments.
• Maintain an organized and professional office environment.

Skills

Phone support

Mail management

File organization

Calendar management

Supply management

Executive support

Office upkeep

Background check

Job description

Jacobian is redefining diagnostic imaging. Formed by the merger of Smart Reporting - a pioneer in standardized, AI-driven clinical reporting - and Fluency for Imaging, the best-in-class radiology speech recognition platform, Jacobian delivers faster, more consistent reporting at scale in a single deeply integrated solution. We serve radiologists across the US, Canada, Europe, and Australia, processing more than 80 million exams per year and growing.

Jacobian is looking for a part-time Office Administrator to keep our new Pittsburgh office running smoothly. In this role, you'll be the first point of contact for visitors and callers, keep day-to-day office operations organized, and give our team the administrative support they need to stay focused on our mission of helping radiologists deliver faster, more consistent diagnostic results.

Requirements

• Answer phones and respond to emails in a professional and timely manner
• Maintain incoming and outgoing mail and route it to the appropriate parties
• Organize and maintain office files and records
• Schedule appointments and manage office calendars
• Order and maintain office supplies
• Support leadership with administrative tasks as needed
• Help maintain an organized and professional office environment
• Background check and E-Verify required for employment

Benefits

• Join a fast-growing, mission-driven team shaping the future of AI in radiology - building products that improve workflows and patient outcomes worldwide
• Work from our Pittsburgh, PA office at Bakery Square on a flexible hybrid schedule (3-5 days per week in-office for a few hours each morning) 10 - 15 hours per week