Office Administrative Assistant

Meadows Staffing Group Inc; Springfield (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

Meadows Staffing Group Inc. is seeking an experienced Office Administrator / AR/AP Professional in the Springfield, MA area. This fast-paced role supports both administrative and accounting functions, handling phone inquiries, records management, and daily financial tasks using QuickBooks Desktop.

A strong emphasis on smooth operations and cross-team collaboration is required. The ideal candidate brings experience in administrative/accounting roles, payroll processing, and AR/AP, with excellent

Qualifications

• Experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role.
• Collision/insurance autobody administration experience is a plus.
• Proficiency with QuickBooks Desktop (Online a plus).
• Experience processing payroll.
• Solid understanding of Accounts Receivable and Accounts Payable.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple responsibilities and meet deadlines in a busy office.
• Strong communication and customer service skills.

Responsibilities

• Answer and direct incoming phone calls while delivering excellent customer service.
• Perform general administrative and office support duties.
• Process Accounts Receivable and Accounts Payable transactions.
• Utilize QuickBooks Desktop for daily accounting tasks.
• Maintain accurate financial and office records.
• Assist with insurance-related documentation and processing.
• Support day-to-day office operations in a high-volume, fast-paced environment.
• Collaborate with leadership to ensure efficient business operations.

Skills

Office Admin

Bookkeeping

Payroll

AR/AP

QuickBooks

Payroll processing

Organizational skills

Communication skills

Tools

QuickBooks Desktop

Job description

Schedule: Monday through Friday | 8:00 AM – 4:00 PM

Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands‑on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.

Responsibilities

• Answer and direct incoming phone calls while providing exceptional customer service
• Perform a variety of general administrative and office support duties
• Process Accounts Receivable and Accounts Payable transactions
• Utilize QuickBooks Desktop for daily accounting functions
• Maintain accurate financial and office records
• Assist with insurance‑related documentation and administrative processing
• Support day‑to‑day office operations in a high‑volume, fast‑paced environment
• Partner with leadership to help ensure the efficient operation of the business

Qualifications

• Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
• Previous experience with collision/insurance autobody administration
• Strong proficiency withQuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
• Experience processing payroll
• Solid understanding of Accounts Receivable and Accounts Payable
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple responsibilities and meet deadlines in a busy office
• Strong communication and customer service skills