Office Administrative Assistant

Wineberry; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Join an ambitious team of wine enthusiasts as a full-time Administrative/Office Assistant! This role offers a unique opportunity to engage in the dynamic world of wine importation and distribution. You will be integral to daily operations, managing office tasks, bookkeeping, and supporting various departments. Ideal candidates are friendly, organized, and detail-oriented, with a passion for learning. With career development potential and a collaborative environment, this position is perfect for those looking to grow within a vibrant industry. If you have a knack for multitasking and enjoy working with people, we want to hear from you!

Qualifications

• Proficient in a wide range of administrative tasks.
• Highly organized, punctual, and detail-oriented individual.

Responsibilities

• Daily office management and organization.
• Basic accounting and bookkeeping.
• Communication with partners, vendors, and customers.

Skills

Administrative tasks

Detail-oriented

Self-motivated

Communication skills

Organizational skills

Wine knowledge

Tools

Microsoft Excel

Microsoft PowerPoint

QuickBooks

Photoshop

Pixelmator

Mac OS

Job description

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Full-Time Administrative/Office Assistant

NYC-Based National Wine and Spirit Importer & Distributor

We are a NYC-based national importer and distributor of boutique French, Italian, and Argentinian wines and spirits, currently seeking a full-time Administrative/Office Assistant.

This is a unique opportunity to join an ambitious and creative team of wine-loving professionals. You will work closely with all parties involved in the importation and distribution process—from the winemakers and proprietors whose wines we proudly import and enjoy, to our valued customers across the U.S.

We are looking for a team member who is:

• Proficient in a wide range of administrative tasks
• A fast learner, versatile, self-motivated and detail-oriented
• Friendly, thoughtful and highly organized
• Interested in or knowledgeable about wine (a plus, but not mandatory)

Preferred Skills:

• Microsoft Excel and PowerPoint
• Operational software such as QuickBooks
• Photoshop or Pixelmator
• Mac OS

Key Responsibilities:

• Daily office management and organization
• Basic accounting and bookkeeping
• Communication with partners, vendors and customers
• Inventory tracking and general administrative tasks
• HR, sales and logistics support

Schedule:

Monday to Friday, 9:00 a.m. – 5:30 p.m. (with some flexibility as needed)

This position requires a highly organized, punctual, detail-oriented and motivated individual. We offer strong career development potential for the right candidate.

To apply:

Please follow these instructions carefully and include the following in your email:

• A cover letter
• Your resume
• Answers to the questionnaire below

Questionnaire

On a scale of 1 to 10 (1 = not fluent, 10 = highly proficient), please rate your knowledge or ability in the following areas:

• Mac OS
• QuickBooks
• Pixelmator / Photoshop
• Microsoft Office (especially PowerPoint and Excel)
• Multitasking
• Meeting deadlines / Organizational skills
• Customer relationship management
• Creative design
• Data collection / Entry
• Sales skills
• Event planning
• Social media
• Domestic and international shipping/transport
• Wine knowledge

Additional Questions:

• What are your top 3 strengths?
• What are your top 3 weaknesses?

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Beverage Manufacturing

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