Office Administrative Assistant

Fareportal; Miami (FL); On-site; USD 54,000 - 66,000; Full time

Job summary

Fareportal is seeking an experienced Office Administrator & Executive Administrative Assistant to support the Executive Office and manage day-to-day operations of our Miami office.

Reporting to the Executive Office Manager in New York, this role provides executive support to the Founder & Executive Chairman, CEO & President, the Board, and Executive Leadership Team while ensuring an efficient, professional, and welcoming office environment.

Qualifications

• 10+ years of experience in office management or executive administrative support.
• Bachelor's degree required.
• Excellent organizational, communication, and interpersonal skills.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities with professionalism, discretion, and attention to detail.
• Experience in technology, e-commerce, travel, or Fortune 500 environments is preferred.
• Competitive Paid Time Off.
• Employee Technology Trainings & Wellness Programs.

Responsibilities

• Coordinate executive calendars, meetings, travel, and events.
• Support the Founder & Executive Chairman, CEO & President, Executive Leadership Team, and Board activities.
• Assist with executive projects, presentations, expenses, and confidential correspondence.
• Provide backup administrative support to senior executives.
• Manage daily operations of the Miami office.
• Coordinate office facilities, vendors, supplies, workspace planning, and visitors.
• Support employee onboarding, executive visits, and company events.
• Serve as the primary point of contact for office logistics, mail, deliveries, and conference room scheduling.
• Maintain confidential records and documents.
• Coordinate cross-functional administrative activities.
• Identify opportunities to improve office efficiency and processes.
• Provide general administrative support and assist with special projects.

Skills

Organizational skills

Communication

Interpersonal skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Office Administrator & Executive Administrative Assistant

Location: Miami, FL

Work Schedule: In-Office (3–5 days/week)

About Fareportal

Fareportal is a leading travel technology company and one of the world's largest privately held online travel companies. Through brands including CheapOair and OneTravel, Fareportal connects customers with more than 500 airlines, one million lodging partners, and hundreds of car rental companies worldwide.

Position Summary

Fareportal is seeking a highly organized, proactive, and service-oriented Office Administrator & Executive Administrative Assistant to support the Executive Office and manage day-to-day operations of our Miami office. Reporting to the Executive Office Manager in New York, this role provides executive support to the Founder & Executive Chairman, CEO & President, the Board, and Executive Leadership Team while ensuring an efficient, professional, and welcoming office environment.

This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

Coordinate executive calendars, meetings, travel, and events.

Support the Founder & Executive Chairman, CEO & President, Executive Leadership Team, and Board activities.

Assist with executive projects, presentations, expenses, and confidential correspondence.

Provide backup administrative support to senior executives.

Office Administration

Manage daily operations of the Miami office.

Coordinate office facilities, vendors, supplies, workspace planning, and visitors.

Support employee onboarding, executive visits, and company events.

Serve as the primary point of contact for office logistics, mail, deliveries, and conference room scheduling.

Administrative Operations

Maintain confidential records and documents.

Coordinate cross-functional administrative activities.

Identify opportunities to improve office efficiency and processes.

Provide general administrative support and assist with special projects.

Qualifications

10+ years of experience in office management or executive administrative support.

Bachelor's degree required.

Excellent organizational, communication, and interpersonal skills.

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Ability to manage multiple priorities with professionalism, discretion, and attention to detail.

Experience in technology, e-commerce, travel, or Fortune 500 environments is preferred.

Competitive Paid Time Off.

Employee Technology Trainings & Wellness Programs.

Compensation

Compensation will be commensurate with the candidate’s experience and qualifications, with a base salary up to $60,000, plus an annual performance-based bonus opportunity of 5-10%.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Fareportal reserves the right to change the job duties, responsibilities, expectations or requirements posted here at any time at the Company’s sole discretion, with or without notice.

Our company is proud to be an equal opportunity employer. We strive to create a culture of diversity and inclusion for all our team members and are committed to maintaining a workplace that is free from unlawful discrimination and harassment. Unlawful discrimination based upon race, color, religious creed, sex, gender, pregnancy, gender identity, gender expression, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, genetic information, medical condition, physical or mental disability, military and veteran status and all other characteristics prescribed by law is strictly prohibited.