Administrative Assistant

Internova Travel Group; United States; Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision insurance

401k Plan with company match

Discounted employee travel options

Job summary

Internova Travel Group is looking for an Administrative Support for its office in Midtown Manhattan, NY. This hybrid role involves performing various administrative tasks, coordinating with hotels, and reviewing financial records. Ideal candidates should have a strong technical background and a proven ability to meet deadlines.

Benefits include multiple medical plans, paid time off, and discounted employee travel amongst others. Candidates with hospitality-industry experience are preferred.

Qualifications

• Proven ability to multi-task and consistently meet deadlines.
• Detail oriented with strong communication skills (verbal and written).
• Minimum 6 months administrative experience.

Responsibilities

• Perform administrative support tasks such as emailing and maintaining records.
• Follow up with hotels via email and phone.
• Review unclaimed commission lists and contact vendors.

Skills

Multi-tasking

Technical/computer skills

Strong communication skills

Tools

Microsoft Outlook

Microsoft Word

Job description

Responsibilities

This position will report to a Principal Advisor. This position follows a hybrid schedule based out of our Midtown Manhattan, NY office, with Tuesday-Thursday onsite.

• Perform administrative support tasks such as emailing, downloading information, and maintaining records.
• Perform follow-up with hotels via email and phone.
• Review unclaimed commission lists and contact vendors who have not yet sent monies due.
• Miscellaneous administrative activities and assignments as needed.

Qualifications

• Proven ability to multi‑task and consistently meet deadlines.
• Strong technical/computer skills are essential. Candidate will regularly use multiple web‑based technologies and systems. Proficiency with Microsoft Outlook and Word is required.
• Minimum 6 months administrative experience.
• Hospitality‑industry experience a plus.
• Detail oriented with strong communication skills (verbal and written).

PAY AND BENEFITS

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company‑paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay. The salary range posted represents the pay range for U.S. candidates. If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.

Equal Opportunity Employer

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.