Executive Admin & Office Operations Lead

Fareportal; Miami (FL); On-site; USD 54,000 - 66,000; Full time

Job summary

Fareportal is seeking an experienced Office Administrator & Executive Administrative Assistant to support the Executive Office and manage day-to-day operations of our Miami office.

Reporting to the Executive Office Manager in New York, this role provides executive support to the Founder & Executive Chairman, CEO & President, the Board, and Executive Leadership Team while ensuring an efficient, professional, and welcoming office environment.

Qualifications

• 10+ years of experience in office management or executive administrative support.
• Bachelor's degree required.
• Excellent organizational, communication, and interpersonal skills.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities with professionalism, discretion, and attention to detail.
• Experience in technology, e-commerce, travel, or Fortune 500 environments is preferred.
• Competitive Paid Time Off.
• Employee Technology Trainings & Wellness Programs.

Responsibilities

• Coordinate executive calendars, meetings, travel, and events.
• Support the Founder & Executive Chairman, CEO & President, Executive Leadership Team, and Board activities.
• Assist with executive projects, presentations, expenses, and confidential correspondence.
• Provide backup administrative support to senior executives.
• Manage daily operations of the Miami office.
• Coordinate office facilities, vendors, supplies, workspace planning, and visitors.
• Support employee onboarding, executive visits, and company events.
• Serve as the primary point of contact for office logistics, mail, deliveries, and conference room scheduling.
• Maintain confidential records and documents.
• Coordinate cross-functional administrative activities.
• Identify opportunities to improve office efficiency and processes.
• Provide general administrative support and assist with special projects.

Skills

Organizational skills

Communication

Interpersonal skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Fareportal is seeking an experienced Office Administrator & Executive Administrative Assistant to support the Executive Office and manage day-to-day operations of our Miami office.

Reporting to the Executive Office Manager in New York, this role provides executive support to the Founder & Executive Chairman, CEO & President, the Board, and Executive Leadership Team while ensuring an efficient, professional, and welcoming office environment.