Office Administrative Assistant

ADVANCED INFRASTRUCTURE DESIGN; Haines Corner (NJ); Sur place; USD 38 000 - 48 000; Plein temps

Avantages offerts par ce poste

401(k) matching

Dental insurance

Health insurance

Vision insurance

Paid time off

Résumé du poste

ADVANCED INFRASTRUCTURE DESIGN in central New Jersey seeks an Office Administrative Assistant to support day-to-day operations in a professional, detail-oriented environment.

You will assist the Office Manager, Marketing Director, and Engineering staff; manage calendars; handle calls and emails; process documents; and help with onboarding and HR records. This full-time, in-person role requires a strong work ethic and reliability.

Qualifications

• Proficient in Microsoft Office Suite; Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to prioritize tasks, manage interruptions, and multitask effectively.
• Familiarity with general office procedures and administrative systems.
• Proactive, self-motivated, and committed to excellence.
• High attention to detail with the ability to learn quickly.
• College education is required.
• HR experience preferred.
• MBA or accounting-related background is highly desirable.

Responsabilités

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory; assist with document processing, filing, and record-keeping.
• Support onboarding for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Connaissances

MS Office Suite

Communication

Organization

Problem solving

Time management

Prioritization

Office procedures

Proactivity

Attention to detail

HR familiarity

Formation

College education

MBA

Accounting

Outils

QuickBooks

ADP

Description du poste

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

About AID

Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.

Job Description

We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication.

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory.Assist with document processing, filing, and record-keeping.
• Support the onboarding process for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Qualifications

• o Proven experience as an administrative or office assistant.
• o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.
• o Excellent verbal and written communication skills.
• o Strong organizational, problem-solving, and time management abilities.
• o Ability to prioritize tasks, manage interruptions, and multitask effectively.
• o Familiarity with general office procedures and administrative systems.
• o Proactive, self-motivated, and committed to excellence.
• o High attention to detail with the ability to learn quickly.
• o College education is required.
• o Previous HR experience preferred.
• o Education: MBA, accounting or related field is highly desirable.

This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.