Office Administrative Assistant

Advanced Infrastructure Design, Inc. (AID); Hamilton (NJ); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Vision insurance

Paid time off

Job summary

Advanced Infrastructure Design, Inc. (AID) is seeking an enthusiastic Office Administrative Assistant to support day-to-day operations at our central New Jersey location. This full-time role offers long-term growth for individuals with a strong work ethic and dedication.

You will perform diverse administrative tasks, provide direct support to the Office Manager, Marketing Director, and Engineering staff, and manage calendars, calls, and correspondence to ensure efficient operations.

Qualifications

• Proven experience as an administrative or office assistant.
• Proficient in Microsoft Office Suite; QuickBooks and ADP knowledge desirable.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to prioritize tasks, manage interruptions, and multitask.
• Familiarity with general office procedures and administrative systems.
• Proactive, self-motivated, and committed to excellence.
• High attention to detail and quick learner.
• College education is required.
• MBA, accounting or related field is highly desirable.

Responsibilities

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory.
• Assist with document processing, filing, and record-keeping.
• Support the onboarding process for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Time management

Attention to detail

Self-motivated

Problem-solving

Education

College degree required

MBA or accounting desirable

Tools

Microsoft Office

QuickBooks

ADP

Job description

About AID

Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.

Benefits

• 401(k) matching


• Dental insurance


• Health insurance


• Vision insurance


• Paid time off

About AID

Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.

Job Description

We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication.

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.


• Provide direct support to Office Manager, Marketing Director, and Engineering staff.


• Organize and schedule meetings, appointments, and maintain office calendars.


• Manage incoming calls, emails, and general correspondence.


• Track and order office supplies to maintain inventory.


• Assist with document processing, filing, and record-keeping.


• Support the onboarding process for new hires and maintain personnel records.


• Handle sensitive and confidential information with discretion.


• Assist with marketing or project-related tasks as assigned.

Qualifications

• Proven experience as an administrative or office assistant.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.


• Excellent verbal and written communication skills.


• Strong organizational, problem-solving, and time management abilities.


• Ability to prioritize tasks, manage interruptions, and multitask effectively.


• Familiarity with general office procedures and administrative systems.


• Proactive, self-motivated, and committed to excellence.


• High attention to detail with the ability to learn quickly.


• College education is required.


• Previous HR experience preferred.


• Education: MBA, accounting or related field is highly desirable.

Location

• This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.