Office Administrative Assistant

NNW, INC.; Gonzales (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Supplemental insurance

Retirement

Paid time off accrual and holidays

Job summary

NNW, Inc. in Louisiana is seeking a highly organized Administrative Assistant to join our team. You will provide comprehensive administrative support to ensure smooth office operations and contribute to a positive working environment.

The ideal candidate has strong MS Office skills, excellent written and verbal communication, and the ability to multitask while maintaining discretion and professionalism. A high school diploma and 2+ years of experience are preferred.

Qualifications

• High school diploma or equivalent; Associate or Bachelor's degree preferred.
• Minimum of 2 years administrative experience in a corporate or professional setting is preferred.
• Verification of employment is required.

Responsibilities

• Support accounting or finance teams with administrative tasks.
• Prepare and edit correspondence, reports, and presentations.
• Greet visitors and coordinate meetings, agendas, and minutes.
• Handle emails and phone calls professionally.
• Maintain office supplies and order new stock.
• Assist in processing invoices and expense reports.
• Support the team with various administrative tasks and projects as needed.

Skills

MS Office proficiency

Organization

Communication skills

Discretion

Teamwork

Independent work

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

NNW is a federally certified Woman-Owned Business Enterprise that is incorporated in Louisiana and serving clients in the Gulf of America, throughout the Gulf South, Pacific and international waters. With more than 40 years of experience in the oil and gas industry, we are proud of the team that we have built.

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support and contributing to a positive working environment.

Key Responsibilities:

• Manage and support the accounting or finance team with various administrative tasks.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Greet visitors, coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
• Handle incoming and outgoing communications, such as emails and phone calls, with professionalism and tact.
• Compile, verify accuracy and sort information to prepare source data for computer entry.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Assist in the preparation and processing of invoices, expense reports, and other financial documents.
• Support the team with various administrative tasks and projects as needed.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently as well as part of a team.
• Ability to handle confidential information with discretion and integrity.
• A proactive approach to problem-solving with strong decision-making capabilities.

Education and Experience:

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Minimum of 2 years of administrative experience in a corporate or professional setting is preferred.
• Verification of employment is required.

What We Offer:

• Health, dental, and vision insurance
• Supplemental insurance
• Retirement
• Paid time off accrual and holidays

We look forward to welcoming a new member to our team who shares our commitment to excellence and collaboration. Thank you for considering a career with NNW, Inc!