Office Administrative Assistant

Harris Beach Murtha; City of Syracuse (NY); On-site; USD 33,000 - 44,000; Full time

Job summary

Harris Beach Murtha seeks a detail-oriented Office Administrative Assistant for our Syracuse, NY office. The role supports attorneys with word processing, document production, conflict checks, and client intake while maintaining a professional reception and office environment.

Ideal candidates have 3+ years of legal administrative experience, excellent written and spoken communication, and strong multitasking abilities.

Qualifications

• 3+ years of legal administrative support experience.
• Proficiency with MS Office, scanning, and profiling of legal documents.
• Superior client service and listening skills for anticipating needs of clients and attorneys.

Responsibilities

• Greet clients and maintain a client-ready reception area.
• Manage conference room calendars and support IT/A/V needs.
• Handle phones, messages, mail, and courier submissions.
• Provide daily assistance to assigned attorneys including word processing and document production.
• Support various practice areas with administrative tasks as needed.

Skills

Legal admin support

MS Office

Client service

Time management

Tools

MS Office

Job description

Location: Syracuse, NY (100% in the office)

Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach Murtha is in search of an Office Administrative Assistant to join our Syracuse, NY office.

You will thrive in this role if you have:

• 3+ years of legal administrative support experience
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Proficiency with MS Office, scanning, and profiling of legal documents
• Superior client service and listening skills for anticipating needs of clients and attorneys

The Office Administrative Assistant is responsible for hospitality, administrative assistance and coverage, workflow overflow, document preparation, scanning/profile, word processing, and more. Do you have theDRIVEandDESIREto:

• Greet clients and maintain a client-ready reception area
• responsible for maintaining and scheduling conference room calendars, coordinating food and beverage set-up and supporting the IT and A/V needs
• Manage phone calls and transmit messages accurately and promptly
• Process incoming and outgoing mail including FedEx, certified mail, and UPS
• Provide daily assistance to assigned attorneys including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, processing expense reports and more
• Organize office copy centers, kitchen, conference rooms, etc.
• Learn the nuances and support the needs of various legal practice areas such as business litigation, commercial real estate, corporate, municipalities and local agencies, financial restructuring, bankruptcy and creditors’ rights, etc.
• Perform other administrative tasks and projects as requested by attorneys and management
• Assist with other duties as needed

Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [e-mail] to inquire about potential collaboration for this position.

Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant is 38.75 hours per week.

Syracuse, NY: $24.82 - $32.26/hour #LI-Onsite

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.