Legal Administrative Assistant - Defense Litigation (Mass Torts)

Harris Beach Murtha; New York (NY); On-site; USD 41,000 - 52,000; Full time

Job summary

Harris Beach Murtha seeks a Legal Administrative Assistant in New York, NY to support Mass Torts and Industry-Wide Litigation. You will type, draft and organize legal documents, manage case information, and coordinate travel and meetings for attorneys and clients.

Ideal candidates have 1+ years of admin experience, a preferred bachelor’s degree, and strong MS Office skills. The role offers a hybrid onsite/remote schedule and opportunity for growth within a long-established firm.

Qualifications

• 1+ years administrative assistant experience preferred.
• Bachelor’s degree preferred.
• Notary Public preferred.
• Excellent spelling, grammar, punctuation, form, and style.
• Proficiency with MS Office, including Word, Excel, PowerPoint, with expertise in creating TOCs, TOAs and applying styles.
• Excellent multitasking and time management abilities.
• Superior client service and listening skills.

Responsibilities

• Type from draft or transcribe a variety of correspondence, memoranda and legal forms.
• Ensure documents are drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed for retrieval.
• Respond to a high volume of phone calls, transmit messages accurately and promptly.
• Keep accurate and up-to-date case information, contacts and files, including billing records.
• Coordinate travel arrangements for attorneys and clients.
• Coordinate meetings and appointments for attorneys and clients including conference room scheduling and materials.
• Open new files using the new matter intake program.
• Process check requests, vendor invoices, and expense reimbursements.
• Process incoming and outgoing mail.
• Handle document scanning, profiling and retrieval.
• Perform other duties as assigned.

Skills

Administrative experience

Bachelor’s degree

Notary Public

Communication skills

MS Office proficiency

TOCs/TOAs

Multitasking

Client service

Education

Bachelor’s degree (preferred)

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

Location

New York, NY (hybrid remote opportunity)

About the Role

Do you have administrative experience? Are you detail-oriented, organized, and motivated? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years? Harris Beach Murtha is seeking a Legal Administrative Assistant to join our New York, NY office. This talented individual will be responsible for assisting attorneys in our Mass Torts and Industry-Wide Litigation practice group.

Key Qualifications

• 1+ years of administrative assistant experience (preferred)
• Bachelor’s degree (preferred)
• Notary Public (preferred)
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Proficiency with MS Office, including Word, Excel, PowerPoint, with expertise in creating TOCs, TOAs and applying styles
• Excellent multitasking and time management abilities
• Superior client service and listening skills for anticipating needs of clients and attorneys

Primary Duties

1. Type from draft or transcribe a variety of correspondence, memoranda and legal forms such as billing letters, retainers, briefs, contracts, etc.
2. Ensure documents are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed for effective and efficient retrieval
3. Respond to a high volume of phone calls, transmit messages accurately and promptly
4. Keep accurate and up-to-date case information, contacts and files, including billing records
5. Coordinate travel arrangements, securing air, hotel and car plans for attorneys and clients
6. Coordinate meetings and appointments for attorneys and clients including conference room scheduling, meals and preparation of meeting materials
7. Utilize new matter business intake program to open new files
8. Process check requests, vendor invoices, and expense reimbursements
9. Process incoming and outgoing mail
10. Handle document scanning, profiling and retrievalPerform other related duties as assigned or requested

What Makes You Successful

Harris Beach Murtha recognizes everyone has a right to be included.

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Demonstrate good organizational skills for prioritizing workload
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working fully onsite during training and the opportunity to work a hybrid schedule once training is complete

Recruiter Information

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [e-mail] to inquire about potential collaboration for this position.

Salary and Hours

Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.

The anticipated weekly schedule for the Legal Administrative Assistant is 35 hours per week.

NewYork, NY: $30.22 - $38.47/hour #LI-HyrbidHarris

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience.

Equal Opportunity Employer

Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.