Office Administration Manager

Confidential; Los Angeles, California (CA, MO); On-site; USD 150,000 - 210,000; Full time

Job summary

Confidential is seeking a seasoned Operations and Administration Leader in Los Angeles to oversee workplace operations, administrative functions, and regional office management. This strategic, hands-on role partners with executive leadership to scale processes, build high-performing teams, and create exceptional employee experiences across locations.

The ideal candidate brings 10+ years in administrative operations, a track record of multi-office leadership, and the ability to balance strategic

Qualifications

• 10+ years of progressive experience leading administrative operations in a fast-paced organization.
• 7–8 years of experience with proven success managing teams may be considered.
• Experience leading administrative/workplace operations across multiple office locations.
• Strong leadership, organizational, and communication skills.
• Ability to prioritize competing initiatives with exceptional attention to detail.
• Experience partnering with senior leaders and cross-functional business teams.
• Professional judgment, discretion, and ability to handle confidential information.
• Willingness to travel up to 20% as business needs require.

Responsibilities

• Lead day-to-day workplace operations and administrative functions across multiple locations, ensuring efficient, professional office environments.
• Anticipate operational needs and proactively implement improvements that enhance business effectiveness and employee experience.
• Manage large-scale workplace initiatives from planning through execution, including expansions, relocations, renovations, and company-wide meetings/events.
• Partner with HR, Finance, and executive leadership to align operational priorities with evolving business needs.
• Drive cross-functional collaboration while supporting communication across domestic and international teams.
• Build scalable administrative processes that support rapid organizational growth.
• Lead, coach, and develop an administrative operations team by establishing priorities, driving accountability, and fostering continuous improvement.
• Serve as a trusted operational partner balancing strategic planning with hands-on execution.

Skills

Leadership

Operations management

People management

Strategic planning

Project management

Cross-functional collaboration

Communication

Travel readiness

Job description

A fast-growing global consumer brand is seeking an experienced operations and administration leader to oversee workplace operations, administrative functions, and regional office management. This highly visible leadership role partners closely with executive leadership to ensure business operations run efficiently while supporting continued organizational growth.

This position is ideal for a strategic, hands-on leader who enjoys building scalable processes, leading high-performing teams, and creating exceptional employee experiences across multiple office locations.

What You'll Do

• Lead day-to-day workplace operations and administrative functions across multiple business locations, ensuring efficient, professional office environments.
• Anticipate operational needs and proactively implement improvements that enhance business effectiveness and employee experience.
• Manage large-scale workplace initiatives from planning through execution, including office expansions, relocations, renovations, and company-wide meetings and events.
• Partner closely with Human Resources, Finance, and executive leadership to align operational priorities with evolving business needs.
• Drive cross-functional collaboration while supporting communication and coordination across domestic and international teams.
• Build scalable administrative processes that support rapid organizational growth.
• Lead, coach, and develop an administrative operations team by establishing priorities, driving accountability, and fostering continuous improvement.
• Serve as a trusted operational partner capable of balancing strategic planning with hands-on execution.

What You'll Bring

Required Qualifications

• 10+ years of progressive experience leading administrative operations, workplace services, or business operations within a fast-paced organization.
• Candidates with 7–8 years of experience and demonstrated success managing teams may also be considered.
• Proven experience leading administrative or workplace operations across multiple office locations.
• Strong leadership skills with experience managing and developing high-performing teams.
• Excellent organizational, communication, and project management abilities.
• Demonstrated ability to prioritize competing initiatives while maintaining exceptional attention to detail.
• Experience partnering with senior leaders and cross-functional business teams.
• Professional judgment, discretion, and the ability to manage confidential information.
• Willingness to travel up to 20% as business needs require.

Preferred Qualifications

• Experience supporting multinational or global organizations.
• Experience leading workplace expansion, office buildouts, or large-scale operational projects.

What Success Looks Like

• Highly efficient workplace operations that support business growth.
• Successful execution of complex operational and workplace initiatives.
• Strong cross-functional partnerships with executive leadership and business teams.
• Scalable administrative processes that improve consistency and operational excellence.
• An engaged, high-performing administrative team that delivers exceptional internal service.