Office & Admin Specialist Intermediate - Admissions Specialist

Minnesota State Colleges and Universities; Rosemount (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and sick leave

Generous holidays

Job summary

Minnesota State in Rosemount is seeking an Admissions Specialist to coordinate the admissions process and manage ISRS modules, including acceptance, waitlists, and denials. You will support Student Affairs and collaborate with Inver Hills Community College to ensure accurate records.

The role requires strong customer service, data entry, and word-processing skills. Work hours are 7:30am–4:00pm, Monday–Friday, with daily on-site responsibilities.

Qualifications

• Answer questions politely via phone, email, and other written or electronic correspondence.

Responsibilities

• Provide administrative and clerical support to Admissions efforts; coordinate admissions process and document flow of student records.

Skills

Customer service

Word processing

Data entry

Education

Post-secondary degree

Tools

ISRS

D2L

e-Services

Connect CRM

Job description

Working Title: Office & Admin Specialist Intermediate - Admissions Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Minnesota State

Telework Eligible: No

• Job ID: 97836
• Location: Rosemount
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/20/2026
• Closing Date: 11/02/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Dakota County TC-AFSCME
• Division/Unit: MnSCU MVC Rosemount / MnSCU Dakota Cty TC Classified
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift; 7:30am - 4:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Admissions
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Description

The admissions specialist provides administrative and clerical support to the Admission and Student Affairs efforts at Dakota County Technical College. This position coordinates the admissions process and administers the flow and documentation of student records necessary in the admissions process. Duties include monitoring student acceptance, waitlist placement, or denial into programs of study. The admissions specialist is responsible for the accurate management of the applicant and student modules within the Integrated Statewide Record System (ISRS). They will provide direction to other staff in relation to admissions, computer functions and student records. This role also maintains the critical link between Student Affairs, faculty, and staff, and works collaboratively with Inver Hills Community College.

Minimum Qualifications (Must Be Reflected On Applications/resume)

• Answer questions politely via phone, email, and other written or electronic correspondence.

Skill in

• Customer Service sufficient to (1) Schedule and confirm customers’ appointments in person, on the phone, and through email and other written or electronic correspondence; (2) Provide prompt, courteous, and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, letters, memos, emails, etc.
• Data entry skills sufficient to create database records and update entries in a timely manner.

Preferred Qualification

• Post-secondary degree.
• Experience working in higher education setting.
• Experience providing direct service to internal and external stakeholders in higher education.
• Experience using Minnesota State databases such as the Integrated State Record System (ISRS), D2L and e-Services.
• Experience with Connect - Customer Relation Management system.
• Knowledge and understanding of data privacy laws (ex: FERPA).
• Self-motivated/self-disciplined.
• Ability to think critically.

Physical Demands

• Occasional moving of articles and objects (up to 25 lbs.).
• Maintain a stationary position or moving for a prolonged period of the day
• Use a keyboard and phone for extended periods of time which may include repetitive motion.

About Minnesota State

Dakota County Technical College is focused on outstanding education for employment that emphasizes hands-on learning, serving students with a wide variety of diploma and degree programs. Many graduates enter the workforce right away, while others continue their education by transferring to four-year colleges or universities. DCTC is also a leader in noncredit and customized training, working with businesses to improve the skills of their employees. DCTC serves the local community by enhancing economic prosperity for students, their families, and regional businesses. DCTC is aligned with Inver Hills Community College. Located nine miles apart, Inver Hills offers a broad range of liberal arts and professional programs that complement programs at DCTC. Both Dakota County Technical College and Inver Hills Community College are recognized as a Beyond the Yellow Ribbon employers offering support for veteran and military employees and students.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.