Office Admin & Shipping Coordinator

HRA Group; Seattle (WA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Benefits package included

2 weeks vacation

Job summary

HRA Group, a Canadian diamond manufacturer with global facilities, seeks an Office Administrator & Shipping Coordinator for its Seattle office. The role involves handling shipping, inventory, and office management with a strong emphasis on accuracy and timely communication.

Candidates should have at least 2 years of administrative experience and be proficient in Excel and Outlook. This onsite position requires local Seattle-area residence, with a starting salary around USD 55k plus benefits and

Qualifications

• Minimum 2 years of administrative experience.
• Shipping experience preferred.
• Proactive, with strong communication and multi-tasking ability.

Responsibilities

• Generate domestic & international shipping documents and process shipments.
• Handle inventory and customer account administration, including returns and vendor follow-ups.
• Manage office operations: phones, filing, audits preparation, and office maintenance.
• Coordinate international trade show organization and support.

Skills

Excel

Outlook

Administrative skills

Time management

Communication

Job description

HRA Group, a Canadian diamond manufacturer with global facilities and distribution throughout North America, Europe, Australia, and Asia, is currently looking for a qualified Office Administrator & Shipping Coordinator to support our Seattle office. This opportunity will give you broad exposure to a multitude of functional areas of the business, creating a professionally rewarding environment.

Role Requirements:

• A strong administrative capacity with at least 2 years’ experience
• Shipping experience is preferred
• Proactive with a strong sense of urgency, effective communication and ability to manage diverse responsibilities
• Successful time management is a must as this role involves handling multiple projects with quick daily deadlines
• Ability to work independently and as part of a team
• Advanced skills in Excel, and a high proficiency in Outlook required

Position is fully onsite so you must be located in greater Seattle area. We do not offer relocation.

Detailed below are some of the daily job requirements:

Shipping and International Logistics

• Generate domestic & international shipping documents
• Process shipment returns
• Tracking & logging all shipments in/out of Seattle Office
• Approving shipping invoices

Inventory and Customer Account Admin

• Quality Control and processing of returns
• Follow up and process customer requests
• Office inventory management
• Follow up with vendors and process incoming shipments into inventory

Office Management

• Answering phones and monitoring entry door
• Filing paperwork (physical & digital)
• Scheduling office maintenance
• Assist with gathering documents for audits
• International trade show organization and support

Annual salary starting at $55,000 - benefits package included and vacation starts at 2 weeks.