Offender Records & Audits Specialist (On-Site)

Oklahoma Ag; Northern (KY); Hybrid; USD 42,000 - 51,000; Full time

Job summary

Oklahoma Department of Corrections is seeking a Correctional Records Officer to manage offender records, time calculations, and legal mail at James Crabtree Correctional Center. The role involves auditing files, coordinating transfers, and testifying on records-related matters.

The position requires a bachelor’s degree and relevant administrative experience in corrections or government records, with on-site work and non-negotiable compensation.

Qualifications

• Bachelor's degree required; 1 year professional/technical admin experience in public administration, correctional records, or related field.
• Knowledge of policies, procedures and laws governing court-ordered sentences and records.
• Ability to organize data, read statutes, and communicate decisions effectively.

Responsibilities

• Maintain consolidated offender records, time served, credits, and related data in paper and electronic systems.
• Review legal mail, detainers, and court sentence modifications; process transfers and parole actions.
• Monitor inmate counts, discharge dates, and rebills; report discrepancies weekly.
• Coordinate with law enforcement, courts, attorneys, and public inquiries for offender information.
• Provide supervision to clerical staff and train staff on records management processes.
• Audit offender time credits to ensure correct release dates and proper file sequencing.

Skills

Records management

Auditing

Time calculations

Legal mail handling

Interagency communication

Staff supervision

Education

Bachelor's degree

Job description

Oklahoma Department of Corrections is seeking a Correctional Records Officer to manage offender records, time calculations, and legal mail at James Crabtree Correctional Center. The role involves auditing files, coordinating transfers, and testifying on records-related matters.

The position requires a bachelor’s degree and relevant administrative experience in corrections or government records, with on-site work and non-negotiable compensation.