Ocean Import Specialist

jas; Charleston (SC); On-site; USD 52,000 - 75,000; Full time

Job summary

JAS Forwarding (USA), Inc. seeks an experienced Ocean Imports Coordinator to manage bookings, prepare entries, and coordinate with customers and carriers to ensure on-time delivery.

The role requires strong organizational and communication skills, knowledge of US customs procedures, and the ability to work both independently and in a team within a fast-paced office environment.

Qualifications

• Minimum 3 years' experience in Ocean imports.
• Excellent organizational and communication skills.
• Knowledge of US customs laws preferred.
• Ability to multitask and meet deadlines.
• Proficient in MS Office.

Responsibilities

• Receive and track customer bookings and orders.
• Prepare customs entries and ensure accurate documentation.
• Coordinate entry, delivery, and communication with truckers.
• Monitor shipments and update customers on status.
• Provide job costing forecasts and manage payables/receivables.
• Maintain files and ensure compliance with SOPs.

Skills

Ocean imports

Organizational skills

Written communication

Detail oriented

Teamwork

Education

High School Diploma or GED

Tools

Cargowise

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

ESSENTIAL FUNCTIONS:

• Receive and track customer bookings and orders, sending shipping instructions overseas per customer specifications or established SOPs.
• Notify customers of shipment arrivals, applicable charges, and any delays, including Customs or Exam holds.
• Prepare and process Customs entries, classify invoices, file RLF entries, handle FDA-
• Ensure documentation accuracy, including Customs classification, I.T. numbers, and commercial invoice details.
• Transmit information to ABI, verify results, and make corrections as necessary. Monitor Customs and OGA releases (e.g., USDA, FCC, DOT).
• Transmit payments for Customs duties as required.
• Manage exceptions with relevant parties and provide updates to customers.
• Maintain organized and complete files with all required documents in the proper sequence.
• Coordinate entry and break-bulk shipments and monitor shipments moving under I.T., ensuring release and payment instructions are provided within the allotted free time.
• Address customer requests and exceptions, ensuring responses align with company standards and guidelines.
• Provide job costing forecasts, manage payables/receivables accurately, and invoice customers per payment terms. Dispute incorrect vendor payables as necessary.
• Ensure Original Bill of Lading requirements are met in a timely manner.
• Arrange delivery and maintain communication with truckers until completion, including confirmation of delivery and POD updates.
• Maintain accurate shipment status in tracking and proprietary applications.
• Assist with quotes by providing rates and tariffs as needed.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

• Minimum 3 years' experience in Ocean imports or combination of education and expertise required
• Excellent organizational skills
• Excellent written and verbal skillsStrong computer skills including Microsoft Office suite
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently
• Knowledge of US customs laws, practices and procedures
• Able to perform the essential duties of this position without posing a "direct threat" to the health or safety of self or others
• Able to interact positively and effectively with co-workers, subordinates and supervisors

EDUCATION AND EXPERIENCE:

• High School Diploma or GED required
• Minimum 3 years' experience in Ocean imports or combination of education and expertise required
• Cargowise (C1) experience is preferred
• Experience and knowledge regarding import entry procedures, compliance, rules and regulations preferred
• Knowledge of First Port of Arrival (FPOA) entry processes is preferred
• FDA experience preferred
• Knowledge of Importer Security Filing (ISF) preferred
• Good working knowledge of OGA transactions preferred

ENVIRONMENT :

100% performed in climate-controlled internal office environment working under normal office conditions. Travel will be (up to__ %) required in support of the position's responsibilities. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk and hear. While performing the duties of this job, the employee frequently is required to stop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds. This position requires employee to frequently work in a fluid, fast paced environment.

ADDITIONAL :

The responsibilities associated with this job will change from time to time in accordance with the Company's business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

DEFINITIONS :

(if any abbreviation, the meaning needs to be inserted)

Management retains discretion to add or change duties of this position at any time.

JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion,