Occupancy Planning Lead

Jones Lang LaSalle Incorporated; Northern (KY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking an Occupancy Planning Lead to direct a team delivering strategic occupancy planning services for a major technology client. This onsite role sits at the intersection of strategy and execution, requiring strong relationships across client leadership and JLL teams.

You will develop occupancy plans, move sequences, and data-driven insights using Excel and AI tools, guiding space policies and portfolio optimization. Leadership and clear communication are essential.

Qualifications

• 5–7 years of occupancy planning at a strategic level.
• Exceptional communication across admin to executive levels.
• Advanced Excel with pivot tables, XLOOKUP, complex calculations, and floor plan interpretation.
• Proven stakeholder management across multiple JLL business units.
• Strong bias toward transformation and execution with problem solving.
• Proven project management capabilities with staffing and outcomes.
• Ethical and resilient in ambiguous situations.

Responsibilities

• Build and maintain strategic relationships with client leadership and internal JLL teams.
• Develop comprehensive occupancy plans and move sequences maximizing space utilization.
• Analyze real estate data using Excel and AI tools to inform decisions.
• Collaborate with leadership to recommend space policies and site strategies.
• Lead and mentor team with clear direction and timely deliverables.
• Create executive-level presentations translating data into recommendations.
• Champion innovation using generative AI to improve deliverables.
• Navigate organizational change with resilience and strategic acumen.

Skills

Occupancy planning

Stakeholder management

Excel expertise

Project management

Leadership

Strategic thinking

Communication

Education

Bachelor's degree in Management, Architecture, Design, Real Estate, Data Analytics, or related field

Tools

CAFMS/IWMS platforms

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Chandler, AZ or Austin, TX (Onsite)

What this job involves: As an Occupancy Planning Lead at JLL, you'll direct our team supporting a major technology client, serving as the trusted advisor for all occupancy planning services. This role sits at the intersection of strategy and execution—you'll leverage industry expertise and best practices to deliver exceptional outcomes while providing thought leadership that shapes how our clients optimize their real estate portfolios. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this position exemplifies that commitment. You'll balance strategic thinking with hands‑on problem‑solving, building critical relationships across JLL businesses and client organizations while championing innovative approaches to workplace planning. Your expertise will drive space utilization strategies, sequencing complex moves, and resolving planning challenges that align with broader business goals.

What your day-to-day will look like:

• Build and maintain strategic relationships with client leadership and internal JLL teams, serving as the primary point of contact for occupancy planning initiatives while fostering coordination across multiple business units
• Develop comprehensive occupancy plans and move sequences that maximize space utilization, align with client objectives, and balance competing priorities across the portfolio
• Analyze complex real estate data using Excel (pivot tables, XLOOKUP, advanced calculations) and AI-powered tools to uncover insights, create compelling narratives, and inform strategic decision-making
• Collaborate with leadership teams to recommend space policies, develop site strategies, and provide expert guidance on workplace optimization and portfolio planning
• Lead and mentor your team through ambiguous situations, providing clear direction, establishing expectations, and ensuring timely execution of deliverables with measurable outcomes
• Create persuasive presentations and executive‑level communications that translate technical data and floor plans into actionable recommendations for diverse audiences
• Champion innovation by leveraging generative AI tools to streamline research, enhance productivity, and improve the quality of client deliverables while applying critical thinking
• Navigate organizational change with resilience and strategic acumen, making risk‑informed decisions that drive transformation and sustainable improvements

Required qualifications:

• 5–7 years of experience in occupancy planning at a strategic level, interior office planning, or corporate real estate data analytics
• Exceptional communication abilities including active listening, persuasive presentation skills, and capacity to engage effectively from administrative to executive levels
• Advanced Microsoft Excel proficiency with expertise in pivot tables, XLOOKUP, complex calculations, and floor plan interpretation
• Proven stakeholder management skills with ability to build critical relationships, coordinate across JLL businesses, and diplomatically balance competing priorities
• Strong bias toward transformation and execution, coupled with structured problem‑solving approach and commercially astute perspective
• Demonstrated project management capabilities including effective structuring, staffing, and management with clarity of expectations and corrective action when needed
• High perseverance and resourcefulness with ability to work effectively in ambiguous situations while maintaining unwavering ethical standards
• Influencing and collaborative leadership style that inspires action, operates with urgency, and drives teams toward common vision

Preferred qualifications:

• Bachelor's degree in Management, Architecture, Design, Real Estate, Data Analytics, or related field
• Experience leading large-scale teams, managing P&L, or supporting organizational transformation initiatives in corporate real estate or consulting environments
• Deep expertise in occupancy planning best practices, space optimization strategies, and portfolio management with proven track record driving sustainable change
• Background serving as trusted advisor to executive‑level clients or leading cross‑functional teams in complex corporate settings
• Experience implementing workplace technologies, leading digital transformation, or serving as Subject Matter Expert for CAFM/IWMS platforms
• Track record developing standard operating procedures or leading change management initiatives that deliver measurable operational improvements

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On‑site –Austin, TX, Chandler, AZ

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.