Senior Occupancy Planner

Jones Lang LaSalle Incorporated; McLean (VA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay early access

Job summary

Jones Lang LaSalle Incorporated in McLean, Virginia is seeking a Senior Occupancy Planner to partner with end users, develop innovative space solutions, and deliver occupancy data aligned with workplace programs and strategy.

You will create block plans, support move coordination, and report on space utilization using CAFM/IWMS and AutoCAD, while communicating insights to senior leaders. A bachelor’s degree and 5–7 years in occupancy planning are required.

Qualifications

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field.
• 5–7 years of strategic occupancy or space planning experience in corporate real estate.
• Strong data analytics to support strategic decisions.
• Experience with change management and executive engagement.
• Proficient MS Office; Excel pivot tables and complex formulas.
• Proficiency in AutoCAD for test fits and CAFM/IWMS systems.

Responsibilities

• Build relationships with end users to understand needs and promote workplace solutions.
• Manage space requests and move work orders for timely completion and compliance.
• Develop stacking, block, adjacency, and allocation plans.
• Report occupancy metrics using dashboards and CAFM/IWMS data.
• Ensure data accuracy and seat allocations per adjacency requirements.

Skills

Analytical thinking

Data-driven decision making

Stakeholder engagement

Presentations

Change management

Education

Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field

Tools

AutoCAD

CAFM/IWMS (FMS, Manhattan, Tririga, Archibus)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We are looking for a talented Senior Occupancy Planner to join our team. As a Senior Occupancy Planner, your role will involve partnering with end users to develop innovative space solutions, ensuring the consistent delivery of planning services, and managing and reporting occupancy data in alignment with our workplace programs and strategy. You will operate within a dynamic and forward-thinking culture, utilizing your expertise in occupancy strategy and collaborative workplace practices to recommend multiple solution options for complex occupancy problems.

This position will be based in McLean, Virginia.

• Building relationships with end user customers to understand business needs, promote workplace solutions and concepts, and resolve workplace issues while serving as point person for questions about workplace programs, space allocations, and utilization
• Managing space requests and move work orders to ensure timely completion and regulatory compliance while proactively developing space solutions including stacking plans, block plans, allocation plans, and adjacency diagrams
• Effectively gathering customer workplace requirements through asking the right questions and active listening to understand underlying business needs, providing options for client decision making through creative and analytical thinking
• Developing block plans to convey future use of space and layouts using graphic tools such as AutoCAD, participating in business case development for real estate actions considering business requirements, client programs, time constraints, and projected space demand
• Reporting on workplace utilization, building data, organizational data, and occupancy metrics at campus, metro, or regional levels using business intelligence dashboards, CAFM/IWMS, and MS Excel
• Managing allocations and data accuracy using CAFM/IWMS databases while ensuring all seat assignments comply with adjacency requirements and delivering timely resolution of non‑compliant assignments
• Performing physical space audits and walkthroughs as required to ensure success of relocation projects while collaborating with move coordination teams on strategic migration schedules and tactical moves

Physical Demands and Work Environment

Regular physical space audits and walkthroughs required at various building locations. Work environment includes office settings and on‑site building visits to assess space utilization and occupancy. Role requires ability to read and interpret floor plans and conduct site assessments. Position involves collaboration with diverse teams across multiple locations and time zones. May require travel to assigned buildings or business units within the region for site visits and client meetings.

Required Qualifications

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field
• 5 to 7 years of strategic‑level work experience in occupancy or space planning, including interior office planning or move/project management in a corporate real estate setting
• Demonstrated critical thinking and problem‑solving abilities with proven experience leveraging data and analytics to drive insights and support strategic decision‑making
• Experience with change management and executive engagement, with demonstrated ability to impact and influence senior leadership effectively
• Strong presentation skills and excellent written and verbal communication abilities, capable of communicating complex ideas effectively to both technical and non‑technical audiences
• Advanced proficiency in MS Office (Excel, PowerPoint, and Word), including the ability to perform data analysis using pivot tables and complex formulas
• Proficiency in AutoCAD for test fit option development and proficiency in CAFM/IWMS database systems such as FMS, Manhattan, Tririga, Archibus, or similar platforms
• Self‑motivated work style with proven ability to work both independently and collaboratively, demonstrating flexibility in learning and mastering new client‑specific programs quickly
• Willingness to embrace change and explore new methods and approaches in occupancy planning.
• Ability to leverage data and analytics to drive insights and support compelling stories for strategic decision‑making.

Preferred Qualifications

• Intermediate to advanced proficiency in AutoCAD for complex test fit option development and space planning
• Intermediate to advanced proficiency in CAFM/IWMS database systems (FMS, Manhattan, Tririga, Archibus, or similar)
• Proficiency in Google Workspace and Adobe Acrobat for document management and collaboration
• Experience building credibility and establishing executive presence with C‑suite leadership and high‑level clients
• Demonstrated ability to tactfully deliver difficult messages while maintaining strong relationships with business partners and stakeholders
• Track record of adapting quickly to frequent or rapid organizational change and shifting priorities while maintaining high‑quality deliverables

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 110,000.00 – 130,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On‑site –McLean, VA

Personalized Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity & Diversity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.