Occupancy Planner

Jones Lang LaSalle Incorporated

Austin (TX)

On-site

USD 70,000 - 110,000

Full time

14 days+

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Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision

Paid parental leave

PTO & holidays

Job summary

JLL in Austin, Texas seeks an Occupancy Planner to track, analyze, and update space data across our client portfolio. You will translate data into actionable insights shaping modern workplace strategies and support hybrid environments.

Collaborate with business units and facility teams, deliver monthly reports, audits, and space-layout updates. Proficiency with CAFM, BI tools, and Excel is essential for success in this role.

Qualifications

High school diploma or equivalent.
3–5 years in occupancy planning, space management, interior office planning, or related facilities function.
Familiarity with workplace strategy concepts and hybrid work environments.
Strong analytical skills with complex datasets and floor plans.
Proficiency in Excel and PowerPoint.
Excellent written and verbal communication across levels.
Ability to manage multiple priorities in a collaborative team.

Responsibilities

Build and maintain partnerships across units and facility teams; act as liaison for coordination.
Execute monthly reporting, data audits, utilization tracking, and space layout updates.
Support occupancy planning tasks with analytical decision-making and problem solving.
Develop compelling presentations consolidating data and floor plans for stakeholders.
Conduct facility audits and contribute to planning strategies for hybrid work environments.
Interpret and analyze floor plans using CAFM, BI platforms, and space planning tools.

Skills

Analytical skills

Excel

PowerPoint

Data interpretation

Cross-functional collaboration

Communication

Problem solving

Education

Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field

Tools

AutoCAD

CAFM

BI systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location

Austin, TX (onsite)

What this job involves

As an Occupancy Planner, you will be responsible for tracking, analyzing, and updating space data across our client's portfolio in a designated region. Your analytical expertise and strategic thinking will drive scenario planning and occupancy solutions that optimize workplace efficiency. At JLL, we believe the most effective teams are built when everyone is empowered to thrive—and in this role, you'll serve as a critical liaison between business units, stakeholders, and facility management teams, transforming data into actionable insights that shape modern workplace strategies. You'll leverage your relationship-building skills and technical proficiency to deliver comprehensive space management solutions while contributing to planning initiatives that support hybrid work environments and contemporary office design principles.

What your day-to-day will look like

Build and maintain strong partnerships across business units, stakeholders, and facility management teams while serving as the liaison ensuring coordination and collaboration. Execute core deliverables including monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates. Support various occupancy planning tasks by applying analytical thinking, decision-making skills, and sound judgment to solve space challenges. Simplify complex spatial data and contribute to project delivery, adapting to changing client needs with proactive solutions. Develop compelling PowerPoint presentations that consolidate data and floor plans for client stakeholders across organizational levels. Conduct facility audits and contribute to planning strategies that optimize workplace efficiency and support hybrid work environments. Interpret and analyze floor plans while utilizing space planning tools, CAFM systems, and BI platforms to deliver occupancy solutions. Track occupancy utilization metrics and apply contemporary office design principles to support mobile and collaborative workplace trends.

Required qualifications

High school diploma or equivalent
3–5 years of experience in occupancy planning, space management, interior office planning, furniture planning/management, move/project management, or related facilities function in a corporate real estate setting
Familiarity with workplace strategy concepts and hybrid work environments
Strong analytical skills with the ability to work with complex datasets and interpret floor plans
Proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, xlookup, and complex formulas) and PowerPoint
Demonstrated critical thinking skills with an analytical approach to space data analysis and ability to contribute meaningful insights
Strong written and verbal communication skills with ability to interact effectively across organizational levels
Proactive approach to problem-solving, process improvement, and managing multiple priorities in a collaborative team environment
Excellent attention to detail and accuracy, particularly with numbers and spatial creativity

Preferred qualifications

Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field
Experience with industry-standard software including AutoCAD, CAFM, and BI systems
Excellent presentation abilities with demonstrated executive presence and ability to communicate effectively with various levels of management and clients
Comprehensive understanding of occupancy utilization metrics, contemporary office design principles, and emerging workplace trends
Highly collaborative, team-oriented mindset with a strong customer service approach and willingness to learn in a fast-paced environment

This position does not provide visa sponsorship

Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Equal Employment Opportunity & Disability Accommodation

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.